Job Title:
Office Manager (Remote)
Job Description:
We are seeking a detail-oriented and highly organized Office Manager (Remote) to join our team on a part-time basis. This position requires a versatile professional capable of managing a wide range of responsibilities, from accounting tasks such as AR & AP, to HR functions, including hiring, onboarding, and employee separations. The ideal candidate will possess strong multitasking abilities, be comfortable working across multiple departments, and demonstrate exceptional communication skills.
Key Responsibilities:
Payroll, AP & AR:
- Weekly Bookkeeping with Monthly Close: Maintain routine bookkeeping for our firm, closing the books monthly on time and accurately.
- Payroll Processing: Process payroll, including employee reimbursements, benefits, and commissions.
- Accounts Payable: Manage payments to domestic and international contractors and vendors.
- Accounts Receivable: Manage entire AR process including invoicing and collections.
- Annual Close & 1099s: Perform annual close for firm's books including issuing 1099s.
Human Resources:
- Hiring Assistance: Support the hiring process by generating or editing job descriptions, posting job ads, crafting screening questions, and filtering candidates. Coordinate initial interviews with a focus on culture and technical skills.
- Interview Scripts: Develop interview questions and maintain the interview process documentation.
- Hiring Documentation: Assist in the completion of application processes, background checks, and prepare offer letters and non-compete agreements.
- Onboarding: Initiate and coordinate employee onboarding, including setting up payroll and benefits in Gusto, Take Command, and Guideline. Ensure I-9 documents are verified.
- Separation Process: Manage employee separations including exit interviews, and handle final paychecks, severance, and other reimbursements. Ensure termination in payroll, benefits, and other systems.
- Policy Development: Develop, draft, and implement HR policies and procedures in compliance with federal, state, and local employment laws. Regularly audit current HR processes to identify areas for improvement to accurately reflect company growth, changing laws, and best practices.
General Operations
- Cybersecurity: We don't need you to be an expert, we just need to work with our IT provider and make sure we're enforcing what needs to be enforced
- Documentation: Build, Organize & Maintain a centralized knowledge base of Prosper CFO's policies, SOPs, etc.
- Event Coordination: Planning and organizing company events (quarterly or annually)
Critical 90-Day Items
- Streamline and Document the Hiring Process (and implement necessary software)
- Streamline and Document the Employee Onboarding Process
Qualifications:
- Experience: 2-3 years of experience in accounting (lite) and Human Resources.
- Skills: Excellent verbal and written communication skills and strong organizational abilities.
- Attention to Detail: Must have an eye for detail and ensure accuracy in all tasks.
- HR Knowledge: Familiarity with HR processes and best practices.
- Multitasking: Ability to handle multiple projects simultaneously and meet deadlines in a fast-paced environment.
- Tech-Savvy: Comfort with various HR and accounting software tools and learning new software.
Preferred:
- Associates or Bachelors degree in a related field
- Specialized knowledge in Human Resources
- Strong problem-solving skills to identify and implement improvements in HR and accounting processes.
- Residents of Texas, North Carolina, or Arizona.
We offer competitive compensation and the opportunity to work in a dynamic virtual environment with a growing company. If you're a proactive, detail-oriented individual with a passion for both accounting and HR, we'd love to hear from you! Interviews will start in January 2025.