Office Operation Supervisor
: Job Details :

Work Schedule:

• Standard (Mon-Fri)

Work Location:

• Irvine, CA (on-site)

Environmental Conditions:

• Adherence to all Good Manufacturing Practices (GMP) Safety Standards

Job Description:

Job Summary: The Office Operations Supervisor will oversee the planning, coordination, scheduling, and supervision of staff involved in the operation and maintenance of laboratory and office facilities and equipment. This role requires a proactive approach to ensure efficient operations, adherence to safety regulations, and continuous improvement of processes.

Key Responsibilities:

• Staff Management: Plan, coordinate, schedule, assign, supervise, and review the work of staff engaged in facility and equipment operations and maintenance.
• Documentation and Reporting: Prepare accurate records, reference guides, and reports, including work schedules, preventive maintenance schedules, work performed, and materials and equipment utilized.
• Policy Development: Participate in setting goals and objectives, as well as developing and implementing policies and procedures. Recommend changes to improve existing standards and ensure compliance with established guidelines.
• Budget Management: Contribute to the unit's budget preparation and monitor expenditures regularly.
• Resource Allocation: Assess and recommend equipment, materials, schedules, and staffing needs for projects. Prepare detailed cost estimates with justifications, and coordinate with management to allocate resources effectively.
• Quality Assurance: Inspect and evaluate ongoing and completed work, identifying issues and directing corrective actions. Collaborate with staff to ensure compliance with regulatory requirements.
• Safety Oversight: Manage safety programs and training for functional areas. Develop action plans for safety initiatives, implement risk management strategies for hazardous materials, and address workers' compensation concerns.
• Customer Service: Respond to inquiries and complaints from internal and external stakeholders, ensuring satisfactory resolutions.
• Maintenance Supervision: Oversee maintenance, repair, and fabrication related to electrical, instrumentation, and mechanical needs of Utilities.
• Safety Inspections: Conduct safety inspections of all laboratory and office equipment, including rolling stock.
• Troubleshooting: Diagnose and troubleshoot issues with industrial mechanical, electrical, hydraulic, and pneumatic equipment, performing various electrical tests as needed.
• Contractor Oversight: Review and monitor contractors providing electrical, instrumentation, or services.
• Regulatory Compliance: Stay informed about changes in regulatory agency laws and regulations, assessing their impact on laboratory operations and recommending necessary policy updates.
• Reporting Requirements: Prepare periodic and special reports, including those mandated for submission to the California State Department of Health.
• Emergency Response: Respond to emergency situations as necessary.
• Additional Duties: Perform related duties as assigned (such as purchasing，reinbursement, shipping receiving and so on).

Education:

• Bachelor's Degree or higher education in Engineering or in life sciences preferred, or equivalent training and related degree;

Experience:

• 5+ years of industry experience or experience in a similar industry, (2+ years of prior and recent supervisory experience);
• Shown experience prioritizing and completing capital projects in a regulated environment;

Knowledge, Skills, Abilities:

• Thorough understanding of current Good Manufacturing Practices (cGMPs) as they apply to manufacturing facilities;
• Solid understanding of regulations pertaining to safe operations and related compliance requirements and strong attention to details;
• Ability to proactively anticipate and resolve regulatory questions, to meet expected timelines for regulatory requirements;
• Ability to effectively lead to ensure the that priorities and expectations are communicated clearly and that work is planned effectively to achieve goals and objectives;
• Ability to demonstrate appropriate sense of urgency with regards to responsiveness with addressing any high risk issues and manage risk proactively;
• Ability to actively engaging across the site to deliver a strong culture of continuous improvement;
• Superior organizational skills with ability to multi-task and balance complex and routine work activities;
• Excellent communication skills for group presentations, training sessions and intercompany written and verbal communications;
• Ability and skill to read and understand analyses and reports, interpret technical procedures and government regulations, and write reports and business correspondence and procedures;
• Working knowledge and experience in basic computer programs such as Microsoft Word, PowerPoint, Visio, Excel, Outlook and Microsoft Project;

Physical Requirements / Work Environment:

The physical work requirements for a Facilities Manager typically include a combination of office and fieldwork.

Benefits:

We offer competitive remuneration, annual incentive plan bonus, healthcare, and a range of employee benefits. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation!