Location: Neenah,WI, USA
Requisition #: 19672
Functional Area: Office/Clerical; Administrative Support
Employment Type: Full-Time
Work Options: In Office at Location Specified Above #LI-Onsite
Work Hours: Monday - Friday 8:00am - 4:30pm
Hiring Event Details
J. J. Keller is hosting a Hiring Event for our growing Back-Office Operations teams, on Thursday, December 5th from 8:00am - 4:30pm. We invite you to meet with us either in-person or via video to chat with a member of the hiring team to learn more about our organization and our opportunities.
Apply now to register online and sign up for your Interview session!
J. J. Keller is seeking Office Operations Coordinators to join our Growing Back-Office Operations Team. These positions will work in office at our Corporate Headquarters in Neenah, WI and will be responsible for performing tasks to ensure our clients are in compliance with regulations related to their fleet and drivers, such as permitting and licensing, as well as other tasks to maintain vehicle and driver compliance.
After you apply, you will be sent an email with the confirmed time of your interview and either directions to our Corporate Headquarters or a Microsoft Teams link to join the interview.
Job Responsibilities
* Audits, indexes, and completes drug & alcohol informational documents, such as COC, BAT's, and Affidavits.
* Processes vehicle transactions such as credentialing new units, ownership transfers, annual renewals, replacement plates, etc. in an accurate and timely manner.
* Requests and monitors client funds for transactions. Reconciles accounts and requests additional funds when needed.
* Identifies and fixes issues pertaining to transactions in a timely manner. Works with appropriate internal and external resources as applicable.
* Processes monthly and quarterly IFTA and Mileage taxes within tight turnaround times; ensuring clients taxes are completed and filed prior to the end of the month.
* Resolves issues directly with the state when processing errors occur on behalf of the client.
* Acquires and maintains in-depth knowledge of the applicable local, county, state, and federal regulations that pertain to vehicle services transactions.
Qualifications
Experience/Education:
* 1-2+ years of professional services experience.
* Post-secondary education in a business-related field preferred.
* In lieu of degree or experience, would consider a combination of education and related office experience.
Other Skills/Qualifications:
* Proficient in MS Office Suite.
* Strong organizational, problem solving, communication, and critical thinking skills.
* Ability to apply regulatory knowledge in a variety of situations.
* Independent and strong decision-making skills.
* Ability to deal with ambiguity.
* Desire to meet and exceed client expectations.
* Willingness to participate in background check/fingerprinting requirements at state or local authorities to obtain access as needed to fulfill services.
About our Neenah, WI Corporate Office
There's a lot to love about our corporate office in Neenah, Wisconsin, including:
* Jean-friendly environment, every day of the week!
* Cafe that offers breakfast, lunch and multiple a la carte items
* FREE access to our onsite Fitness Center, Yoga Studio and a fully paid online Fitness Subscription
* FREE access to our J. J. Keller Wellness Center, with access to some prescriptions at no cost
* Near 1-mile long walking trail that wraps around the campus
* Multiple collaboration stations
Compensation, Benefits and Perks
* Monday through Friday 8am - 430pm
* $17/hr. - $20/hr. starting wage
* Annual Reviews + Merit Increases + Quarterly Bonus Program Paid Out When Company Goals are Met!
* Associate Growth/Promotional Opportunities
* Medical + Dental + Vision Insurance
* 401(k) with Employer Match + Company-Funded Annual Profit Sharing
* 17 Days Paid Time Off (PTO) + 8 Paid Company Holidays + 1 Paid Floating Holiday
Physical Requirements
Work is performed primarily in a standard office environment. Work involves operation of personal computer equipment for extended periods of time.
We Protect People & The Businesses They Run
Every associate at J. J. Keller makes a difference by creating safer, more respectful workplaces. Whether serving our customers directly with expertise in safety and regulatory compliance or supporting the business with specialized skills, together we contribute to better workplaces for people across North America.
J. J. Keller History: November 1, 2023, marked 70 years of business for J. J. Keller & Associates, Inc. Click HERE to take a tour through three generations of this family-owned business - from our founding as a one-man consulting firm through decades of delivering on our purpose of protecting people and the businesses they run.
J. J. Keller Career Stories: Click HERE to hear from our associates about what they have to say about life as an associate at J. J. Keller.
J. J. Keller Earns 8th Great Place to Work Certification: Click HERE to find out what makes J. J. Keller great.
J. J. Keller Certified as a Top 100 Most Loved Workplace in America: Click HERE to find out why our associates LOVE working at J. J. Keller.
2024 Top Company for Women to Work for in Transportation: Click HERE to learn more about this prestigious recognition.
If you experience system-related issues or need assistance with the online application, please call (920) ###-####.
Professional Referral Program: Not the right role for you, but know someone who could be a great fit? Click HERE to refer them to us through our Professional Referral Program and you will earn a cash payment if your referral is hired.
J. J. Keller & Associates, Inc. is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
Nearest Major Market: Oshkosh
Nearest Secondary Market: Appleton
Job Segment: Compliance, Administrative Assistant, Law, Yoga, Clerical, Legal, Administrative, Hospitality