Office Operations Manager
: Job Details :

This job was posted by : For more information, please see: Operations Manager Full TimeThe Maine Lobstermens Association (MLA) and Maine Lobster Community Alliance (MLCA)seek an experienced Office Operations Manager. This is a unique opportunity to support one ofMaines most economically and culturally important industries by working with people who arepassionate about a way of life that has supported generations of Maine families.Maine Lobstermens AssociationThe MLA was established in 1954 andadvocates for a sustainable lobster resourceand the fishermen and communities thatdepend on it. The MLA is a 501-C-6 industryassociation governed by a board ofdirectors comprised of commerciallobstermen, and operations are overseenby its chief operating officer. The MLA isfunded through membership dues,donations, and grants. To learn more aboutthe MLA, visit www.mainelobstermen.org.Maine Lobster Community AllianceThe MLCA was founded in 2010 to fosterthriving coastal communities and preserveMaines lobstering heritage. The MLCA is a501-C-3 organization governed by a boardof directors who support MLCAs mission,and operations are overseen by itspresident. The MLCA is funded throughgrants and donations. To learn more aboutMLCA, visit www.mlcalliance.orgPosition Description: The MLA and MLCA seek to share a full-time (35-40 hours/week) OfficeOperations Manager. Core duties include supporting senior staff, management of the sharedoffice, MLA and MLCA online store, MLA and MLCA fundraising support, MLA membershipsupport, and collaborating on MLCAs monthly newspaper, Landings.Responsibilities:? Attend to everyday office operational matters including answering phones, maintainingoffice equipment, ordering supplies, collecting and distributing mail, sorting anddistributing incoming invoices, payments and correspondence, preparing mailingsincluding quality check of data, mail merge, and mailing.? Provide bookkeeping assistance by categorizing credit card statements and onlinepurchases.? Maintain online retail stores (Wix and Printful) including customer support and productcreation.? Track onsite merchandise inventory and fulfill orders.? Maintain online calendar and update websites (Wix).? Work closely with the MLA/MLCA Director of Advancement and MLA MembershipDirector to support member and donor management through data entry,communications, mailings, merchandise fulfillment, and outreach.? Provide support in coordinating monthly board meetings, events and fundraisers.? Attend monthly board meetings and periodic fundraising events to provideadministrative support. Pack and unpack support materials and merchandise for events.? Assist with monthly tasks including publication of MLCAs monthly newspaper, Landings,through proof-reading stories, confirming advertisers, drafting assigned content,proofing draft layout, posting final issue and individual stories online, creating tearsheets for monthly billing, and issues monitoring such as Aquaculture leasedevelopments for monthly content.? Conduct other administrative tasks as needed including ordering supplies, filing,organization, errands, etc.Qualifications:? The successful applicant will have demonstrated success in managing an office orrunning a small business and proficiency with multi-tasking in a small office setting.? Must be patient with a can-do attitude, able to foster a positive office environment, andwork well independently as well as part of a small team. Willingness to pitch in whereneeded when working under deadline.? Strong computer skills are required. The MLA uses Office 365 so proficiency in MicrosoftOffice (Word a nd Excel) is required; familiarity with Publisher a plus. Familiarity withAdobe products, Canva, Wix, database programs and website administration stronglypreferred. Candidate must be willing to learn and develop proficiency in new softwareprograms.? Strong interpersonal skills and experience answering phones are required and essentialto the success of the applicant. Applicant must be open minded, have strong activelistening skills, and the ability to direct calls to appropriate staff. Applicants must be ableto draft informative and respectful responses to online inquiries.? Candidates with knowledge of the Maine lobster industry, experience working withfishermen or in fishing communities, or other related coastal industries are stronglypreferred.Compensation: Salary range is \$45,000 to \$55,000 based on experience. MLA benefits includepaid vacation, retirement, and contribution towards health insurance. The job is based on-sitein our Kennebunk office but is fle