A dynamic financial services firm in the heart of Chicago is on the lookout for an energetic and detail-oriented Office Services Manager to join its team! This key role is all about creating a well-oiled, highly efficient office environment that supports a thriving 100-person executive team. The Office Services Manager will take charge of day-to-day office operations, including overseeing mail services, managing vendor relationships, maintaining office equipment, and ensuring a well-stocked and organized workspace. If youre a proactive, solutions-driven professional who thrives in a fast-paced environment, this could be the perfect opportunity for you! This opportunity offers a competitive salary of $75-90k
Key Responsibilities of the Office Services Manager:
- Cultivates strong relationships with vendors, negotiates service contracts, and manages expenses to optimize office services.
- Manages the budget for office services and ensures accurate processing of invoices.
- Keeps a close eye on office supplies, reordering as needed to ensure the team has everything they need.
- Handles all aspects of mail distribution, including packages and courier deliveries, ensuring timely and accurate processing.
- Sets up meeting spaces, including AV equipment, refreshments, and seating arrangements to ensure smooth and successful meetings.
- Oversees the upkeep of the office, including coordinating repairs and servicing of equipment and furniture.
- Guides and supports the office services team, including receptionists and coordinators, to foster an efficient and welcoming environment.
- Acts as the primary contact for building management to handle any facility-related concerns.
- Manages high-volume printing, binding, and document production needs to support various business functions.
- Steps in to perform a variety of tasks as needed to keep the office running smoothly and efficiently.
Qualifications of the Office Services Manager:
- At least 5 years of experience in office services management or a related role.
- Bachelors degree preferred.
- Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and experience with office equipment troubleshooting.
- Exceptional organizational skills and the ability to multitask in a fast-paced environment.
- Excellent communication skills and the ability to work effectively with all levels of staff and management.
- High level of discretion with sensitive information and a proactive approach to problem-solving.
- Strong customer service orientation and ability to build positive working relationships across the company.
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