Office Services Specialist
: Job Details :

Title: Office Services SpecialistState Role Title: Administrative and Office Specialist IIHiring Range: $37,076 - $41,000Pay Band: 2Agency: Virginia Department of HealthLocation: LORD FAIRFAX HQAgency Website: Type: General Public - GJob DutiesThe Lord Fairfax Health District is seeking an Office Service Specialist based out of 10 Baker Street Winchester, VA 22601. This position will primarily be based in one of the listed locations 5 days a week but may need to cover in other offices throughout the district. This position is responsible for environmental health and medical office duties. Duties will include (but not limited to):Patient eligibility and registrationMedical billing and posting of paymentsData entry and completing vital records requestsThis position requires availability between standard working hours of 8:00 a.m. through 4:30 p.m., Monday through Friday. The position may occasionally require the selected applicant to work an adjusted schedule in the event of late clinics, weekend health fair events, or working in a shelter during a natural disaster. This position requires a minimum of 25% travel time to different offices throughout the Commonwealth of Virginia as needed with the use of a state-issued vehicle or your personal vehicle with mileage reimbursement. A valid State Driver's License is required to operate a state vehicle or if operating a personal vehicle while conducting business on behalf of the agency.Utilizing established policies and procedures, provides program and office support to a work unit including general office and administrative support. Characteristic duties include routine office and administrative responsibilities, scheduling meetings, preparing correspondence, maintaining records, ordering supplies, and answering questions regarding program services offered. The incumbent typically serves as the first point of contact for a program or work unit and directs inquiries to the appropriate office, division or resource, explains established procedures and practices. May be responsible for maintaining timesheets and entering time/leave taken into timekeeping/payroll system for assigned program area.Required Skills:Intermediate to expert level of proficiency with standard office applications including Word, Excel, TEAMS, Chrome/Edge, and generic web-based applications.Ability to maintain professional demeanor and positive working relationships.Aptitude for quickly learning and implementing new procedures.Ability to interpret and properly apply rules and regulations and to educate others about available services.Significant experience multitasking, including ability to establish priorities, schedule work and communicate with all levels of staff and clients.Ability to work both independently and/or with a team.Demonstrated experience providing a high level of customer service.Ability to work efficiently and effectively in a high-traffic, fast-paced office environment.Strong written and oral communication skills.Positive, proactive attitude in identifying and taking responsibility for unfinished tasks, supporting the efforts of others and contributing to overall team performance.Willingness to accept occasional and temporary changes in work location and/or schedule.Minimum QualificationsGeneral knowledge of office principles and practicesWorking knowledge of word processing and spreadsheet software applicationsAbility to interpret and follow established procedures and guidelinesAbility to communicate effectivelyConsiderable skill in the operation of standard office equipmentAdditional ConsiderationsExperience in office setting specific to program areaBilingual is a plusSpecial InstructionsYou will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application  in your account to check the status of your application for this position.Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.Contact InformationName: Karla FillmorePhone: 540-###-####Email: #J-18808-Ljbffr