Salary: $20.28 - $25.90 HourlyLocation : Hemet, CAJob Type: Temporary Part TimeJob Number: 24/25-037Department: Public WorksDivision: AdministrationOpening Date: 12/24/2024Closing Date: 1/21/2025 5:00 PM PacificMax Number of Applicants: 100THE CITY**THE CITY OF HEMET IS AN EQUAL OPPORTUNITY EMPLOYER**The City of Hemet is accepting applications for current and future vacancies for the position of Office Specialist I - TPT. There are currently two (2) vacancies in the Public Works Department. The ideal candidate will have great organizational skills, excellent customer service experience and the ability to work in a fast paced work environment.NOTE: The filing deadline for this position is January 21st, 2025, at 05:00 PM or upon receipt of 100 applications, whichever occurs first. Summary Description THE POSITION:The Office Specialist I - TPT is the entry level class in the Office Specialist series that allows the incumbent to develop journey level knowledge and abilities. Initially, under immediate supervision, incumbents perform the more routine clerical support duties while learning City policies and procedures. As experience is gained, there is greater independence of action within established guidelines. This classification is alternatively staffed with Office Specialist II and incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher level class.Under general supervision, the incumbent will learn to perform and performs a variety of clerical duties in support of an assigned function, including typing, copying, and faxing; assists the public at the counter and on the phone with City policies, complaints and questions; writes a variety of correspondence; sorts, logs, and maintains records and other documents; interprets and applies policies, procedures, and work methods associated with an assigned function; performs related duties as assigned. The ideal candidate will be detailed oriented and committed to best practices.The purpose of this recruitment is to fill one vacancy and establish an eligibility list. Knowledge, Skills and AbilitiesKnowledge of:
- Standard office and administrative policies and procedures.
- Specified computer applications involving word processing, data entry, database access and/or standard report generation.
- Business arithmetic and basic principles of mathematics.
- Methods and techniques of scheduling work assignments.
- Methods and techniques for record keeping and report preparation and writing, spelling and grammar.
- Occupational hazards and standard safety practices.
Skill in:
- Modern office equipment including a computer and applicable software.
Ability to:
- Provide general clerical support to a specialized work unit and use applicable office terminology: forms, documents and procedures in the course of the work.
- Maintain accurate office files.
- Compose correspondence or documents and meet critical deadlines.
- Provide pleasant customer service in person and over the telephone.
- Courteously respond to community issues, concerns and needs.
- Interpret, explain and apply applicable laws, codes and regulations.
- Read, interpret, organize and record data accurately.
- Prioritize and follow-up on work assignments and work independently and as part of a team.
- Make sound decisions within established guidelines, analyze a complex issue, and develop and implement an appropriate response.
- Follow written and oral directions.
- Observe safety principles and work in a safe manner.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships.
MINIMUM QUALIFICATIONSEducation/ExperienceA high school diploma or equivalent.Certification/LicensePossession of, or ability to obtain, a valid State of California driver license and the ability to maintain a satisfactory driving record. Supplemental InformationPhysical Requirements:Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work related documents. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds is also required.Selection Process: All properly completed applications will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. The process may include any combination of a written exam, oral board interview, and/or skills assessment to further evaluate job-related qualifications. Candidates who successfully complete the selection process will be placed on an eligibility list which will remain valid for a minimum of six months.Note: Prospective employees will undergo, and must successfully pass, a background reference check (including fingerprinting) and a medical examination. Drug screening may be required.RESUMES WILL NOT BE ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS BUT MAY BE ATTACHED.CANDIDATES WHO REQUIRE REASONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION PACKAGE.THE PROVISIONS IN THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.Employees of the Service Employees International Union (SEIU) Local 721Benefits Summary(Updated July 2024) The following is a summary of the provided benefits to full-time employees in the SEIU Employees unit. For further information, please refer to the SEIU MOU.Retirement: The City contracts with the California Public Employees Retirement System (CalPERS).
- Classic Members: 2.5% at 55 Formula; 1959 survivor benefit; final compensation based on single highest year; employee contributes 8% (no Social Security deduction).
- PEPRA (New) Members: 2% at 62 Formula; 1959 survivor benefit; final compensation based on a three-year average; employee contributes 50% of total normal cost, currently 8% (no Social Security deduction).
Medical Coverage:
- The City contributes 100% of premium for employee only coverage on the Ctiy's Kaiser plans.
Plan Year 2024/2025(September 2024- August 2025)Dental & Vision Coverage:
- The City pays 100% of the premium for dental & vision coverage for employees and their dependents.
Life & Long-Term Disability Insurance:
- The City pays 100% of the premium for a term-life insurance policy of $50,000.
- The City pays 100% of the premium for long-term disability insurance.
Educational Reimbursement:
- The City will provide up to $2,500 per calendar year, subject to terms set forth in the SEIU Employees MOU.
Leave Accruals:
-
- 96 hours of Vacation leave
- 8 hours per month Sick Leave
- 10 paid Holidays & 2 floating holidaysper year
Deferred Compensation:
- The City contributes $100 per month to a deferred compensation plan in lieu of retiree medical benefits.
Bilingual Pay:
- The City will provide $200 per month for eligible assignments based on the City's needs for bilingual skill and successful completion of a test.
Educational Incentive:
- The City will provide a maximum of $100 per month for an Associate's, Bachelor's, or Master's degree to eligible employees.
Note: The provisions of this summary do not constitute an expressed or implied contract. Any provision contained in this summary may be modified or revoked without notice. The types and levels of employee benefits provided, including City contributions toward benefit costs, are subject to change as a result of periodic contract negotiations between the recognized employee association and the City of Hemet.01 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Please do not indicate see resume . The rating of the supplemental questions may determine your application status and/or rank on the eligibility list. I have read and understand the statement above concerning submission of supplemental questionnaire responses.
02 Do you have your high school diploma or GED?
03 Do you possess, or have the ability to obtain, prior to appointment, a Class C valid Driver's License.
04 Please describe your level of proficiency and number of years using Microsoft Word. 05 Please describe your level of proficiency and number of years using Microsoft Outlook. 06 Please list any other computer software applications you are proficient using. 07 Describe your customer service experience as it relates to assisting difficult, upset or irrational people, in person or on the phone. 08 Please describe in detail your work experience in providing clerical support to department heads or in an office environment. 09 Please describe your experience in preparing documents and forms, including general correspondence, reports or memorandums. Please indicate the numbers of years in this experience, title of the position you held and name of the employer. 10 CERTIFICATE OF APPLICANT: I certify that all statements and information provided in this application and any attachments are true, and I understand that any false or misleading statements or omissions of material facts may forfeit right to employment considerations by the City of Hemet.
Required Question