Salary: $18.00 - $19.50 Hourly Location : Elk Grove, CA Job Type: Part Time, Regular Job Number: 2024-85 Department: Fire Opening Date: 11/08/2024 Closing Date: 11/24/2024 11:59 PM Pacific Description The Cosumnes Fire Department is seeking a qualified candidate to fill a Part-Time position in Fire Prevention. The schedule will be approximately 30 hours per week, Monday - Friday. Actual hours assigned may vary depending upon the needs of the division. This classification series serves as a customer service representative to the public and the staff. Under close supervision, performs a variety of clerical support such as typing, mail distribution, correspondence, record keeping, scanning and data entry. Must be comfortable in a strong teamwork-oriented environment and maintain positive working relationships with co-workers. This position is used throughout the District and may be assigned to the Parks and Recreation, Administration or Fire Department. Functions and responsibilities expected to be performed may vary depending upon assignment. Salary Information The salary range for the Office Specialist II classification is between $ 18.00 - $ 19.50 per hour. The District typically appoints new employees at step 1 of the salary range. Consideration for an appointment higher than step 1 will be based on experience, education, or the need for unique skills or knowledge and shall be no more than the mid-point of the salary range. Duties and Responsibilities The following duties are intended only as illustrations of the various types of work that may be performed. The omission of a specific statement on duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Each individual in the classification does not necessarily perform all the duties listed. Employees may perform other related duties at an equivalent level as required.
- Provides courteous and professional service to all facility users, CSD personnel and the public; Assists the public by phone and in person with District and department specific information, and refers to appropriate staff;
- Follows CSD cash handling procedures;
- Reconciles assigned cash drawer; verifies financial transactions and assists with preparation of daily bank deposits;
- Provides general information on CSD facilities; distributes required documents, may collect fees, and assist with reservation process;
- Collects fees and maintains payment information in designated software;
- Researches, enters and maintains account information in department software and prints reports; ensures all information is accounted for in a timely and accurate manner for all assigned projects;
- Provides assistance on special projects;
- Performs emergency procedures when needed;
- Provides a safe and clean environment by implementing guidelines from District and Department policies and procedures;
- Conducts work tasks safely and in compliance with department safety standards and the District Injury and Illness Prevention Program;
- Reports unsafe conditions to supervisor or contracted security when necessary;
- May be required to work shifts, nights, weekends, and holidays;
- May perform other office functions in the absence of senior staff.
Qualifications Any equivalent combination of training and experience which provides the required skills, knowledge, and abilities may be considered qualifying at the sole discretion of the District. A typical way to obtain the knowledge and skills would be: Education and Training:
- High school diploma or equivalent.
Experience:
- Two (2) years of increasingly responsible work experience or equivalent community/volunteer service in the field to which the position is assigned.
Special Requirements:
- Possession of, or the ability to obtain, First Aid and CPR/AED certification within the first thirty (30) days of employment; Certification must be maintained through employment;
- Must possess and maintain throughout employment a valid California class C driver's license, with a clean driving record;
- Must be 18 years of age or older.
Knowledge of:
- Current methods, techniques, principles, and procedures used in customer service, financial accounting and recordkeeping such as daily transaction entry, fee checks, and reviewing daily revenue reports and preparing bank deposits;
- Current methods and techniques used in preparing reports, letters, e-mails, memos, class lists, rosters, and reservation calendar using a prescribed format and conforming to all rules of punctuation, grammar, diction and style;
- Proficiency in computer database programs, desktop publishing and word processing in currently used programs such as Microsoft Outlook, Word, and Excel;
- Basic operation of automated office machines including calculator, computer, keyboard, printers, scanners and other peripherals, copier, and fax machine;
- Basic arithmetic including addition, subtraction, multiplication and division; calculation of decimals, ratios, percentages and fractions.
Ability to:
- Effectively and tactfully communicate both orally and in writing with program participants, facility users, independent contractors, vendors, CSD personnel and the public;
- Analyze and use independent judgment in problem solving fairly non-routine situations such as responding to customer or employee problems/complaints and implementing improvements to customer service delivery processes;
- Comprehend and prepare reports such as accident, incident, and behavior reports, emergency, registration, and Hold Harmless forms using a prescribed format and conforming to all rules of punctuation, grammar, diction and style.
- Mobility: frequent use of keyboard; frequent sitting at desk and in meetings for long periods of time; occasionally reaching and twisting to reach equipment surrounding desk; occasional walking, standing, bending, stooping, and squatting; occasional pushing, pulling or lifting up to twenty (20) pounds;
- Vision: constant use of overall vision; frequent computer use; occasional color and depth vision;
- Dexterity: frequent repetitive motion; frequent writing and typing; frequent grasping, holding and reaching; frequent operation of office equipment, computers and clerical supplies;
- Hearing/Talking: frequent hearing and talking in person and on the phone;
- Emotional/Psychological: frequent public and/or coworker contact; ability to remain calm in emergency situations; occasionally works alone;
- Driving: in designated positions - ability to use fine and gross motor coordination for driving.
Typical Working Conditions Work is typically performed in an indoor office environment. Occasional work is performed outside in various types of weather. Incumbents may be exposed to noise, moisture, dust, vibrations, heat and cold. Work may require travel to and from off-site locations throughout the District. Supplemental InformationTHE PROCESS:Application Review (Pass/Fail): All applicants must complete and submit an application by the final filing deadline. Applications will be reviewed for possession of minimum qualifications and evaluated according to the essential functions of the job and other needs of the position.
- Supplemental Questions: The supplemental questions are considered a part of the application process. All required questions must be completed before the application can be submitted. The supplemental questions will be used to evaluate the relevance, level, and progression of the applicant's education, training, and experience.
- Supplemental Screening: The district will review the responses to the supplemental questions of all candidates meeting the minimum qualifications. The most competitive candidates in the applicant pool will be selected to continue in the selection process.
Oral Interview: All candidates who pass the application review will be invited to participate in an oral panel interview Interviews will be scheduled for Thursday, December 5, 2024. Should you need accommodations, please contact Human Resources. Conditional Offer: Candidates selected from the process receive a conditional offer of employment contingent upon the successful completion of the following: Background Check: A State of California, Department of Justice criminal background check Driving Record: A State of California, DMV driving record printout will be required. Upon successful completion of the background check. Upon successful completion of the background check, candidates must complete the following before final appointment: Medical:A clear drug screening will be required. Work Eligibility: The District participates in E-Verify to confirm authorization to work in the US. Failure to meet these pre-employment requirements will be grounds for withdrawal of the conditional offer of employment. RIGHT-TO-WORK VERIFICATION Documentation verifying the candidate's legal right to work in the United States will be required and shall be presented upon hire. ABOUT US Cosumnes Community Services District serves an estimated 207,000 south Sacramento County residents in a 157-square mile area. Its award-winning parks and recreation services - including the operation of more than 100 parks - operate exclusively within the Elk Grove area of the District. Cosumnes CSD provides fire protection and emergency medical services throughout the District, including the cities of Elk Grove and Galt and unincorporated areas of south Sacramento County. Our Vision: Be an innovative, inclusive, and intentional, regional leader committed to providing exceptional services that exceed expectations and enhance the quality of life of those we serve. Our Mission: Cosumnes CSD is dedicated to enhancing the quality of life of the residents, businesses, visitors, and employees within our diverse community by protecting lives, property, and the environment through superior fire suppression, emergency medical services, fire prevention, and special operations response; and by providing parks and recreation services through well-maintained parks and recreational opportunities for health, wellness, and social interactions. Our Values: Safety & Mitigating Risk - We protect District employees, as well as mitigate risk and exposure of the District and public. Financial Responsibility -We are an accountable, transparent, and stable Agency as we provide quality services through progressive innovations. High-Quality Workforce -We develop and train a high-quality workforce with emphasis on professionalism, diversity, equity and inclusion, succession planning, competency, and organizational growth. Service to the Community -We deliver the highest levels of service to the residents, visitors, and businesses within the District. Diversity, Equity & Access - We ensure diversity, equity, and inclusion in all aspects of District work. THE PROVISIONS OF THIS ANNOUNCEMENT DO NOT CONSTITUTE A CONTRACT EXPRESSED OR IMPLIED, AND ANY PROVISION CONTAINED IN THIS ANNOUNCEMENT MAY BE MODIFIED OR REVOKED WITHOUT NOTICE. Cosumnes CSD is an equal-opportunity employer. It is our policy to provide equal employment opportunities to qualified individuals without discrimination on the basis of race, color, religious creed, national origin, gender, gender identity or gender expression, sex, sexual orientation, age, disability, medical condition, genetic information, covered veteran/military status, marital status or any other status protected by federal or state law Cosumnes CSD Full-time employee benefits for the 01 Do you have a high school diploma, GED, or equivalent?
02 Do you have a valid California driver's license?
03 Please describe your cash handling experience. If none, write N/A. 04 Please describe your experience using Excel. Include in your response the type of work you have performed and your skill level (basic, intermediate, or advanced). 05 Please describe your experience using Microsoft Word. Include in your response the type of work you have performed and your skill level (basic, intermediate, or advanced). 06 List your weekday availability. Example: Monday-Friday 8 am-noon. 07 The application and supplemental questionnaire must be completed fully. An incomplete application or supplemental questionnaire will be grounds for rejection and cannot be revised after submission. Resumes may be attached but applications with see resume will be considered incomplete. All statements made on the application are subject to investigation and verification. False statements will be cause for disqualification, or discharge from employment. By checking yes, I certify that I understand and have followed the application instructions.
08 I understand that only a complete and accurate application will be considered. I have included all current and previous work history and education. Additionally, I understand that responses to supplemental questions are a part of my official application. By checking yes, I certify that I understand and have followed the application instructions.
Required Question