Office Support Associate - University of Illinois ExtensionExtension - Unit 3, WoodstockWETRANSFORM LIVES.Everything we do is designed to improve the quality oflife of the people in the state of Illinois, across the nation, and around theworld. We discover, develop, translate, and disseminate knowledge to address societalconcerns and train the next generation of experts and leaders in a way thatempowers them to expand the boundaries of science to higher levels ofunderstanding and influence.Be a partof our story. Throughlearning partnerships that extend knowledge and change lives, University ofIllinois Extension provides educational programs aimed at making life better,healthier, safer, and more profitable for individuals and their communities.Illinois Extension has operated continuously for more than 100 years connectingthe citizens of Illinois to their land-grant university by providingeducational programming around the state. University of Illinois Extension isbased in the College of ACES and works with all colleges and units of theUniversity of Illinois at Urbana-Champaign.Job SummaryWorks under general supervision of the County Director to organize, coordinate, and perform a variety of clerical duties requiring knowledge of general office and university procedures and methods.Duties & Responsibilities
- Fiscal Support
- Monitor petty cash for the office and make bank deposits
- Serve as a proxy and process reimbursements in TEM for the unit
- P-card and t-card reconciliation responsibilities for the unit office including obtaining information, paperwork and overseeing submission
- Utilize t-card to secure travel arrangements and food supplies, as requested
- Report monthly sales tax report for the county
- Administrative Duties
- Answer and direct incoming calls and greet visitors in the office
- Maintain meeting room calendars
- Arrange internal and external meetings for the unit by scheduling date and time, secure room reservation, arrange food service, and coordination of schedules
- Maintain filing system for both paper and online files
- Utilize a wide variety of software to format materials such as reports, agenda, meeting minutes, certificates, and other documents. Type materials from rough draft to final form.
- Assist County Director with compliance review records, including civil rights information
- Assist educators and extension program coordinators as needed. This includes preparation of program materials, maintenance of databases, preparation of mailings
- Create agendas and take minutes for staff meetings
- Monitor office supplies and place orders for the unit when needed
- Schedule equipment repair as needed
- Other
- Other duties as assigned
- Comply with Affirmative Action/Equal Opportunity policies/guidelines in all aspects of Extension work
Additional Physical DemandsTo perform the functions of this position, the employee will be required to perform work both within an office and outside in the communities that are served and must have the capability to travel from one location to the other in a timely fashion. Employee is responsible for securing personal transportation. A valid driver's license is preferred. Some work will be required during evenings and/or weekends. When working, the employee may be exposed to a variety of environmental factors to include, but not limited to, hot or cold weather, exposure to noise and allergens, and uneven ground. In performing the functions of this position, the employee may be subjected to various mental and physical demands as well to include, but not limited to, independently traveling to and performing work at different locations, ability to move, transfer and/or transport items that may occasionally weigh up to forty (40) pounds and frequently weigh up to twenty (20) pounds, and twisting, pMinimum QualificationsHigh school diploma or equivalent.Any one or combination totaling eighteen (18) months from the categories below: College coursework in any curriculum as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) Associate's Degree (60 semester hours) equals eighteen months (18 months)Work experience performing office/clerical activities, including the use of computer systems. Knowledge, Skills and Abilities
- Strong communication skills.
- Capacity to communicate with a wide variety of people. Meet the public with a pleasant, composed and cordial in a clear and concise manner.
- Skill in working independently, while positively contributing as part of a professional office team.
- Ability to use Windows-based computer applications, presentation and communications equipment.
Appointment InformationThis is a 40% part-time Civil Service 0846 - Office Support Associate position, appointed on a 12-month basis. The expected start date is as soon as possible. This is a bargainedposition and as such, the salary is driven by the collective bargainingagreement. The entry-level salary forthis classification is $16,160.04. For more information on Civil Service classifications, please visit the SUCSS web site at Application Procedures & Deadline InformationApplications must be received by 6:00 pm (Central Time) on October 16, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact ...@illinois.edu. For questions regarding the application process, please contact 217-###-####.TheUniversity of Illinois conducts criminal background checks on all jobcandidates upon acceptance of a contingent offer. The University of Illinoismust also comply with applicable federal export control laws and regulationsand, as such, reserves the right to employ restricted party screeningprocedures for applicants. Out-of-state candidates must establish Illinois residency within180 calendar days of the start date for this position. Illinois residencyrequires proof of a valid Illinois Driver's License or state of Illinois IDCard. Failure to produce the required documentation within 180 calendar dayswill result in immediate termination of employment.Sponsorship for work authorizationis not available for this position.The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-###-####, or by emailing ...@illinois.edu.Requisition ID: 1027160Job Category: Off-CampusApply at: