Position Type: Secretarial/Clerical/Office SupportDate Posted: 6/7/2024Location: Central OfficeClosing Date: Open Until Filled POSITION TITLE: Office SupportIII - Instructional Services REPORTS TO: Administrative Assistant to the Chief Academic Officer BEGINNING DATE: Open Until FilledKNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Ability to establish and maintain effective communication and relationships with school personnel and the public
- Considerable knowledge of and the ability to use correct grammar, vocabulary, spelling, and punctuation
- Considerable knowledge of professional office practices and procedures
- Ability to compile, analyze, and summarize data utilizing a variety of software, including budget reports
- Ability to prioritize and schedule variable work
- Ability to learn, interpret, and explain policies, regulations, and programs
- Ability to design and originate forms, charts, graphs, and presentations using a variety of software
- Ability to maintain confidentiality regarding student information
- Ability to exercise good judgment, take initiative, and work with minimal supervision
- Considerable organizational skills
- Ability to create professional quality publications
EDUCATION AND TRAINING:
- Related Associate's Degree; or
- High school graduate and five years of related clerical and computer experience; or
- An equivalent combination of education and work experience
TERM OF EMPLOYMENT: 12 months SALARY: Salary Grade 59 FLSA STATUS: Non-Exempt PERFORMANCE RESPONSIBILITIES:
Utilize a variety of appropriate computer software programs to create documents. Assist with preparation of all material for state, federal, and grant audits. Provide support for the multi-line switchboard when needed. Arrange conference, meeting, and travel reservations for office personnel. Complete forms in accordance organization procedures. Compose, type, and distribute meeting notes, routine correspondence, and reports. Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs. Locate and attach appropriate files to incoming correspondences requiring replies. Maintain scheduling and event calendars. Set up and maintain paper and electronic filing systems for records, correspondence, and other material. Manage projects, and contribute to committee and team work. Order and dispense supplies. Operate office equipment such as copiers, and phone systems, and use computers for spreadsheets, word processing, database management, and other applications. Manage mail delivery and other communication services. Perform other duties as assigned by supervisors. PHYSICAL REQUIREMENTS:
- Must be able to stand, sit, or walk for prolonged periods of time.
- Ability to reach with hands and arms routinely.
- Ability to bend, stoop, carry, crawl, push, or pull.
- Ability to carry and transport equipment, supplies, and materials
- Must be able to lift up to 25 pounds routinely and 50 pounds occasionally.
- Must be able to visually and auditorily effectively communicate with staff and students.
- Must be able to drive to variety of school sites.
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Onslow County Schools does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities.EOE