Position Title: Office Support - Maintenance Term of Employment: Full-Time; 12 months Reports To: Director of Maintenance Pay Information: SG 65General Statement of Job
- Performs intermediate skilled administrative support work maintaining a variety of financial records, reports and documents, preparing required or requested fiscal reports, receiving, processing and receipting incoming monies, processing purchase requisitions, keeping accurate records of budget activity, verifying payroll records, and related work as apparent or assigned. Work is performed under the limited supervision of the Director of Maintenance.
Essential Job Functions
- Prepares and maintains financial systems and records.
- Receives, receipts, accounts for, and deposits department funds.
- Prepares invoices for payment, checks for documentation, charges, discounts and approval.
- Maintains internal audit policies and procedures.
- Prepares purchase orders and checks for purchases made by the department.
- Posts receipts and disbursements to department fund accounts.
- Prepares daily reports of funds received and deposited as well as funds disbursed.
- Reconciles bank statements.
- Prepares a wide variety of accounting, fiscal, statistical and similar reports.
- Prepares for and assists with outside audits.
- Maintains financial records for instructional supply funds for the department.
- Purchases supplies and maintains inventory.
- Prepares purchase orders for payment and verifies coding.
- Prepares, submits, and maintains payroll information.
- Performs general clerical work as required.
- Performs other related tasks as assigned.
Knowledge, Skills and Abilities
- Ability to operate all standard office equipment at a very high level of efficiency.
- Ability to read and follow rules, procedures, and instructions.
- Ability to work independently without close supervision.
- Good communication skills both written and oral.
- Ability to establish and maintain effective working relationships with associates and the general public.
- Working knowledge of office practices, basic bookkeeping, and basic accounting clerical methods, and ability to compile information based on general instructions.
Minimum Training and Experience
- Combination of education and experience equivalent to graduation from a two-year community college with coursework in finance, business or accounting.
- PC skills required.
- Experience with Microsoft Word and Excel required.
Minimum Qualifications or Standards Required to Perform Essential Job Functions
- This work requires the occasional exertion of up to 25 pounds of force.
- Work regularly requires speaking or hearing, frequently requires standing, walking and sitting and occasionally requires using hands to finger, handle or feel, stooping, kneeling, crouching or crawling, reaching with hands and arms, lifting and repetitive motions.
- Work has standard vision requirements.
- Vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly.
- Hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound.
- Work requires preparing and analyzing written or computer data.
- Work has no exposure to environmental conditions.
- Work is generally in a moderately noisy location (e.g. business office, light traffic)
DisclaimerThe preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.