Location: all cities,TX, USA
Position Description
Working At Harris County Precinct 4:
You will be surrounded by team members who bring heart, hustle, and higher standards to work each day. These leaders advance opportunity and justice as they deliver services to and advocate for the residents of Harris County. The team you will be joining is innovative, dynamic, and forward-looking.
What you will do for Harris County Precinct 4 (HCP4)
Harris County Precinct 4 seeks an Operations Administrative Coordinator for the Operations Division, with a primary focus on projects relating to Community Programs and Recreation departments. Reporting to the Manager of Operations Administration, this position will provide high-level administrative support for multiple departments. The ideal candidate will consistently promote a professional and positive image of Precinct 4 through personal appearance and public relations.
Job Duties and Responsibilities:
The duties listed below are intended only as illustrations of the various types of work that may be performed.
* Supports the Sr. Director of Operations and Manager of Operations Administration on projects for the leadership team as assigned.
* Assist with scheduling and calendar management for the leadership team.
* Process constituent requests, reports, and complaints in the 311/ServiceNow system.
* Perform routine quality control audits for community and nature centers to ensure that a consistent look and feel is maintained across the precinct.
* Maintain a database of vendors and partner organizations, acting as the point of contact for the Operations division.
* Procure materials, supplies, equipment, and services for multiple departments in the Operations division.
* Act as a Finance Point of Contact for the Operations division, backing up the Special Assistant as needed
* Draft and revise program and class descriptions.
* Update and edit monthly community center calendars.
* Oversee the inventory of equipment, supplies, and promotional materials.
* Recruit and manage volunteers, both internally and externally
* Coordinate and direct office services, such as records, departmental finances, budget preparation, procurement, personnel issues, and other supportive services.
* Coordinate meeting logistics by preparing agendas and organizing necessary arrangements, including catering for luncheons and other gatherings
* Communicate with other relevant departments or team members to ensure tasks are completed.
* Support the development and maintenance of the Operations Division's precinct intranet portal.
* Attend meetings and record accurate minutes as needed.
* Maintain confidential records and files.
* Other duties as assigned.
Harris County is an Equal Opportunity Employer
If you need special services or accommodations, please call (713) ###-#### or email ...@bmd.hctx.net
Requirements
Education and Experience:
* High school diploma or G.E.D. equivalent
* Three (3) years of experience performing administrative support for a supervisor or team
OR
* One (1) year of experience supporting a high-level manager or executive
Licensure:
* Valid Texas driver's license and maintain a good driving record
Knowledge, Skills and Abilities:
* Must be proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
* Knowledge and experience using Grammarly, Canva, ServiceNow/311, Monday.com, and/or ActiveNet is a plus.
* Excellent verbal, listening, and written communications skills.
* Excellent time management, multitasking, and data entry skills.
* Ability to meet multiple deadlines and balance numerous projects in a fast-paced environment.
* Ability to establish and maintain effective working relationships and foster teamwork in a diverse environment.
* Ability to work well with the public and staff members.
* Good planning and organizational skills.
* Ability to work effectively in a team or autonomously with accountability.
* Thoughtful use of judgment in managing responsibilities.
* Innovative, proactive, and creative in creating solutions and completing assignments.
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. See Resume will not be accepted for qualifications.
General Information
Position Type, Salary and Typical Hours of Work:
* Regular | Full-time
* Hours - 8am - 5pm Monday-Friday
Location:
* Tomball Service Center - 14444 Holderrieth Dr., Tomball, TX
What You Will Get in Return:
You will be surrounded by team members who bring heart, hustle, and higher standards to work each day. These leaders advance opportunity and justice as they deliver services to and advocate for the residents of Harris County. The team you will be joining is innovative, dynamic, and forward-looking.
Featured Benefits:
Harris County employees receive a competitive salary plus medical, dental, and vision insurance at no cost to the employee after the first two months of full-time continued employment. Vacation, sick-time, and floating holidays allow our employees to recharge and balance work and personal time. Mandatory participation in our retirement program allows employees to save for retirement. Various other benefits and discounts lead to the satisfaction and engagement of our employees.
HARRIS COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
If you need special services or accommodations, please call (713) ###-#### or email ...@bmd.hctx.net.
Employment is contingent upon passing a background check and drug screen.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
BENEFITS
Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.
The following list of benefits is offered only to employees in regular (full-time) positions:
* Medical Coverage
* Dental Coverage
* Vision Coverage
* Wellness Plan
* Life Insurance
* Long-term disability
* Employee Assistance Program
* Ten (10) days of vacation each year for the first five (5) years of service
* Accrual rates increase based on years of service
* Eleven (11) County-observed holidays and one (1) floating holiday
* Professional development opportunities
* Dependent Care Reimbursement Plan
* Healthcare Reimbursement Account
* 457 Deferred Compensation Plan
The following benefits are also available to regular (full-time) employment and may be available to part-time employees:
* Retirement Pension (TCDRS)
* Flexible schedule (varies by department)
* Transportation Assistance (Metro RideSponsor Program)
In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time. Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County benefits website:
01
Which of the following best describes your highest level of education completed as it relates to this position?
* High School or GED diploma
* Associate Degree
* Bachelor's Degree
* Master's Degree or higher
* None of the above
02
Which of the following best describes your verifiable experience performing administrative support for a supervisor or team? (Note: To be eligible for consideration, relevant experience should be clearly outlined in the employment history section of your application.)
* Less than two (2) or years
* Two (2) years more but less than three (3) years
* Three (3) years or more but less than four (4) years
* Four (4) years or more but less than five (5) years
* Five (5) years or more but less than six (6) years
* Six (6) years or more but less than seven (7) years
* Seven (7) years or more but less than eight (8) years
* Eight (8) years or more
* I do not have this experience
03
Which of the following best describes your verifiable experience supporting a high-level manager or executive? (Note: To be eligible for consideration, relevant experience should be clearly outlined in the employment history section of your application.)
* Less than one (1) year
* One (1) year or more but less than two (2) years
* Two (2) years or more but less than three (3) years
* Three (3) or more years
* I do not have this experience
04
Which of the following describes your level of proficiency using a personal computer and common office software such as MS Office Suite (Word, Excel, PowerPoint, and Outlook). Please select your level of proficiency based on the following descriptions: Advanced: A person with this level of skills is able to produce very large, complex formal documents that require a table of contents, footnotes, endnotes, bookmarks, and other special elements; a wide range of graphic effects, and use advanced techniques for analyzing and manipulating data. Has full mastery of Macro commands and skills to tie the objects together into a cohesive system by using Macros and Visual Basic for Applications code. Makes interactive presentations by using hyperlinks and action buttons. Intermediate: A person with this level of skills is able to customize toolbars, import and insert graphs, embed Excel data, and elaborate reports. Understands the concepts of databases and is able to work with charts and to use the list management capabilities of Excel. Able to use complex query techniques, create efficient forms and reports, and create Macros to automate these forms. Makes interactive presentations by using hyperlinks and action buttons. Basic: A person with this level of skills is able to use basic formatting, editing, printing functions, and understands the document page setup. Has the ability to enter and correct data, modify a workbook, format a worksheet, and use printing functions. Understands the different database concepts and structures and is familiar with data validation and is able to create a simple presentation in PowerPoint, run it, and print it. Entry Level: A person with this level of skills has the ability to open, create, save and modify documents in Word, send and receive email in Outlook and create spreadsheets in Excel. Format documents for printing, comfortable using the printer menu to preview documents. Has ability to change the font, the margins, insert or delete pages and use the built-in spellchecker and grammar check.
* Advanced
* Intermediate
* Basic
* Entry Level
* Not proficient
05
This position requires possession of a valid Texas-issued driver's license with a good driving record. Do you meet the above requirement? (Please be sure to include all related details in the Certificates and Licenses section of your application.)
* Yes, I have a Valid Texas Driver's License with a good driving record.
* Yes, I have a Valid Driver's License but understand I must obtain a Valid Texas Driver's License prior to start date.
* No, I'm not interested
Required Question
Agency Harris County
Address 1111 Fannin St
Ste. 600
Houston, Texas, 77002
Phone 713-###-####
Website