Job Title: Operations Assistant
Location: Berwyn, PA
Job Type: Hourly, 20-30 hours a week expected.
About Us
Prime Rock is a family-owned private investment company and family office specializing in real estate, technologies, and energy. With over 33 years of investing and development experience, a nimble decision process, and flexible capital, we can assess and close on projects very quickly.
Job Summary:
We are seeking a detail-oriented and organized Operations Assistant to support our team with various administrative tasks. The ideal candidate will possess excellent communication skills, be proactive, and have a strong ability to multitask in a fast-paced environment.
Key Responsibilities:
- Responsible for all document storage and data management.
- Pull documents and correspondence upon request from database archives.
- Prepare and edit pre-drafted templates pertaining to tenant correspondence, reports, and lease documents.
- Maintain Yardi and SharePoint databases with accuracy.
- Manage and organize vendor calendar – scheduling and inputting vendor schedules, appointments, and meetings into global calendar for Property and Construction Management teams.
- Source third party vendors for special projects.
- Assist in special projects and perform other duties as assigned.
- Assist with the preparation of documents and materials for meetings and events.
- Handle incoming calls, emails, and inquiries, providing excellent customer service.
- Coordinate travel arrangements, including itineraries and accommodations.
- Maintain office supplies and equipment, ensuring everything is stocked and in good working condition.
Qualifications:
- Bachelor's degree preferred.
- Proven experience in Real Estate or in a related role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Experience in Yardi preferred.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to prioritize tasks and manage time effectively.
- Professional demeanor and ability to work well with diverse teams.