Operations Associate
: Job Details :

OPERATIONS ASSOCIATE

OUR COMPANY

Gladiator Productions is a full-service event production company that partners with our clients to produce events, experiences, and activations through design, fabrication, lighting, entertainment, staffing, project management, budget management, & so much more! We are an LGBTQ+ and Woman-Owned business with headquarters in Los Angeles and Orlando. We support clients in many industries such as beauty & fashion, entertainment, food & beverage, sports, and technology.

OUR CULTURE

We are a mighty team of individuals collaborating to produce events with intention. Our principles guide us in making our clients' dreams a reality. We pride ourselves on developing close relationships with our clients resulting in effective collaboration and repeat business.

ROLE SUMMARY

The Operations Associate will directly support the operational elements of the Company. They will be a strong resource and partner to the Gladiator Leadership Team. Additionally, this role will be responsible for liaising with key external partners of the Company. The right person for the job shall be capable of wearing many hats and is an exceptional communicator. Must be solution oriented, agile in problem solving, a competent multi-tasker, and have a great attention to detail. The ability to receive and action feedback in a timely manner is critical to the role.

JOB TYPE

Full-time

40 hours/week

Some overtime during active periods

LOCATIONS

Los Angeles Headquarters; In-Office Role

TRAVEL

Generally not required; some occassional exceptions

EFFORT

This position requires excellent communication skills to be performed and moderate physical effort. Some unpacking and packing of materials will be required associated with various elements and office support in maintaining Gladiator HQ.

Candidate must be flexible with their schedule and must be able to lift up to 25 lbs. Candidate must have flexible schedule as some weeknights and weekends during key projects may be needed. The Operations Associate must possess agility to handle all last minute requests and be solution oriented. PAGE 2 OF 2

PRINCIPLE ACCOUNTABILITIES

Operations Support:

Develop close understanding of the various roles, functions and operations of Gladiator

Partner with GLT to understand operational needs and efficiencies

Support of both technical and physical operations

Office maintenance, tracking and updates facilitated on an as-need basis

Assure efficient and productive operations for Gladiator

Financial Support:

Direct liaison with Gladiator Accounting Team and GLT

Facilitation of expense reporting for GLT

Assure Production Team is accurately logging and tracking expenses and budgets

General auditing of projects, GL lines and overall P&L

Additional Support:

Liaise with Clients and Vendors regarding any operational needs and financial delinquencies

Provide support with the maintenance and operations of off-site storage units and branch offices

Provide additional on-site, in-office and administrative support as needed

POSITION REQUIREMENTS

Experience: 1-2 years Assistant/Project Management experience or related

1-2 years Operational background experience

Must have a valid driver's license and good driving record

Job-Related Skills: Exceptional communication & organizational skills (verbal and written)

Extremely proficient in Apple/Mac, including all standard Apple software

Highly versed in Microsoft Office (particularly Excel, PowerPoint, Teams, Outlook)

Highly versed in Quickbooks Online and other internet-based software systems

Education: Bachelor's degree

Analytics/Interpretive Skills: Ability to be successful in a fast-paced environment and handle multiple

deadline-oriented projects simultaneously

Strong time management skills; proactive problem-solving skills

Communication Skills: Active listener, ability to accept feedback.

Strong internal and external customer service. Exceptional organization skills.

Professional attitude and ability to be flexible and handle change in a positive

and constructive manner.

This job description is intended to describe the general nature, and level of work being performed in this position. It also reflect the general details considered necessary to describe the principle functions of the job identified, and shall not be considered, as detailed description of all the work required inherent in the job. It is not an exhaustive list of responsibilities, and it is subject to changes and exceptions at the discretion of supervisors.