Overview The Billing Coordinator is responsible for ensuring the accurate and timely preparation of monthly invoices for assigned cases; researching and following up on invoice questions; managing corrections and providing timely resubmission of rejected invoices; and producing summary reports. The Billing Coordinator validates the billing rates and travel receipts and ensures the billing requirements listed in this statement of work and government-required reporting are accurate. The position is in Virginia. Essential Job DutiesInvoice Generation:
- Generate accurate and timely invoices for services rendered or products delivered.
- Ensure all billing documentation is complete and complies with company policies and client agreements.
- Verify billing data accuracy before submission.
- Billing Analysis:
- Conduct regular reviews of billing statements to identify discrepancies and resolve issues promptly.
- Collaborate with relevant departments to investigate and correct billing errors.
- Client Communication:
- Maintain effective communication with clients regarding billing inquiries and discrepancies.
- Provide timely and courteous responses to client billing-related concerns.
- Payment Processing:
- Record and monitor incoming payments.
- Reconcile payments with invoices and resolve any discrepancies.
- Record Keeping:
- Maintain organized and up-to-date records of billing transactions.
- Ensure confidentiality and security of financial information.
Reporting:
- Prepare and present regular reports on billing activities, outstanding balances, and other relevant financial metrics.
Collaboration:
- Work closely with the finance department, sales, and other relevant teams to ensure a smooth billing process.
- Provide support during audits by supplying necessary documentation and information.
Process Improvement:
- Identify opportunities for process improvement in billing procedures and contribute to the implementation of efficient billing systems.
Minimum Requirements
- Minimum of four years of billing experience, to include accounts receivable or accounts payable experience.
- Bachelor's degree in finance, Accounting, Business, or a related field preferred.
- Proven experience as a Billing Coordinator or in a similar role.
- Strong attention to detail and numerical accuracy.
- Excellent communication and interpersonal skills.
- Proficiency in relevant billing and accounting software.
- Ability to work independently and collaboratively in a fast-paced environment.
- Knowledge of relevant laws and regulations regarding billing practices is a plus.
This position description is a general outline of the responsibilities and qualifications required for the role of Billing Coordinator and may be subject to modification based on organizational needs. Work Environment Typical Office Environment