Location: New York,NY, USA
Job Description:
The Operations & Budget Planning Manager (CBA Title: Executive Assistant/Concierge) for the Center for Continuing and Professional Studies (CCPS) reports directly to the CCPS Executive Director, assisting or representing this individual as requested. The responsibilities of the position are performed under the general direction of the Executive Director within three broad mandates, which are:
* Focus strategically while managing the departments daily administrative operations.
* Provide direct oversight for accounts payables and receivables, budget management, personnel hiring procedures, academic and department technology infrastructure, and facilities planning for the department.
* Assume special projects related to increasing innovation, efficiency, and customer service.
The Operations & Budget Planning Manager will manage the Accounts Supervisor. Given the evening and weekend nature of the department, there might be a need during key times of the school year to work evenings (11 am - 7 pm) and/or weekends (Saturday 9 am to 5 pm), but not to exceed a five-day work week.
Responsibilities & Essential Functions:
Financial Management
* Develop and monitor the operating budget for CCPS and related department functions.
* Maintain programmatic-level P&L analysis and reporting budgets.
* Oversee the departments OTPS reporting.
* Maintain contract and government reporting requirements and financial management tools.
* Oversee weekly, monthly, and quarterly assessments and forecasts of the department's financial performance against budget, financial, and operational goals.
* Oversee short and long-term financial and managerial reporting.
* Oversee the reconciliation of monthly activity and generate quarterly and year-end reports.
Organizational Effectiveness
* Manage the departments administrative functions.
* Increase the effectiveness and efficiency of Support Services through improvements to each function (HR, IT, Budget, Facilities, EHS, Space Mgt.) as well as coordination and communication between functions.
* Drive organizational initiatives in the management team that contribute to long-term operational excellence.
* Assist with maintaining personnel listings for full-time and part-time positions.
Facilities
* Represent CCPS on planning and design committees for major capital projects.
* Represent CCPS to all three major units of IT for FIT: Information Technology, Instructional Technology, and Software & Information Technology.
* Project management: For department improvement projects develop a project schedule. and manage project schedules to ensure timely delivery.
* Interface with Space Planning, Facilities, Buildings and Grounds, and Information Technology to create and implement plans for the renovation and construction of spaces.
* Under the direction of the Executive Director, develop proposals for the upgrade and renovation of facilities. Gather cost estimates from Facilities and IT for FIT and coordinate with the Budget Office, Purchasing Department, and outside vendors.
* Manage the OTPS aspects of facilities improvements.
Other Administration
* Assist with maintaining personnel listings for full-time and part-time positions.
* Represent CCPS to all three major units of IT for FIT: Information Technology, Instructional Technology, and Software & Information Technology.
The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.
Requirements:
Minimum Qualifications:
* Bachelor's degree required in a Business-related field.
* 3-5 years of appropriate business experience.
* Excels at operating in a fast-pace, higher education environment.
Preferred Qualifications:
* Master's degree preferred.
* 5-10 years of appropriate business experience.
Knowledge, Skills, & Abilities:
* Demonstrated skill in managing others.
* Excellent computer skills and proficiency in Excel, Word, Outlook, and Access.
* Excellent interpersonal skills and a collaborative management style.
* Knowledge of government contracts and general management operations.
* Experience with budget development and bookkeeping.
* A demonstrated commitment to high professional ethical standards and a diverse workplace.
Additional Information:
Please note all offers of employment are contingent upon successful completion of the background check process.
Salary
Salary: $86,025.55 per year
The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. Hiring Salary: $86,025.55 per year with step increments per Salary Schedule 95, after one year of service and annually thereafter.
Work Schedule
When programs are not in session- M-F, 9am-5pm, in person;
When programs are in session- T-S, 9am-5pm, in person;
Work schedule subject to change based on needs of the department.
Benefits
The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.
* Retirement Plans
* Health Care Plan and Dental Plan
* Employee Assistance Program
* Flexible Spending Account
* Commuter Benefit Plan
* FIT Tuition Exemption Program
* Paid Time Off (Vacation, Personal, Sick and Holidays)
* 4-day Summer Workweek
* Qualifying Employer for the Public Service Loan Forgiveness (PSLF) Program
For a full list of FIT benefits, visit our benefits webpage.
Pay Equity by State Employers
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) ###-#### or via email at ...@goer.ny.gov.
Visa Sponsorship
This position is not eligible for visa sponsorship by the Fashion Institute of Technology.
Equal Employment Opportunity (EEO) Statement
FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Chief Diversity Officer/Title IX Coordinator, 212 ###.####, ...@fitnyc.edu.
Physical Requirements and Work Environment
This position will be required to constantly read and comprehend, perform calculations, verbally communicate, analyze, and write. The working conditions for this position will be on campus, primarily in an office environment. The physical requirement for this position will require constant sitting, constant standing, frequent bending, frequent walking, and occasionally lifting 10 lbs. or less.
Application Instructions:
In order to be considered for the position, you must submit the following documents online:
* Resume
* Cover letter
* Unofficial transcript
* A list of three references with telephone numbers and email addresses
Returning Applicants - Login to your FITNYC Careers Account to check your submitted application materials.
Review of applications will begin immediately until the position is filled.
Please note that due to the volume of applications, we will not be able to contact each applicant individually.
Additional information about the Fashion Institute of Technology can be found at: