Operations Coordinator / Executive Assistant - Global Private Equity Firm
: Job Details :

Our client, a Prestigious Global Private Equity Firm, in Midtown Manhattan is seeking a new Full-Time/Permanent Operations Coordinator/Executive Assistant to support the COO/Head of Operations for the entire company. This is a 1:1 role and this person will act as a key player in the day-to-day operation of the team. A noted interest in learning general Business Operations (specifically for a Globally distributed organization) is strongly desired, as the right candidate will have the opportunity to involve themselves in a variety of critical business management projects. Ideal candidates must have a minimum of 5-7+ years of applicable high-level executive administrative support experience and a Bachelor's degree is required. They should also be extremely polished and professional, high energy, and possess a “roll up their sleeves” attitude and a strong ability to multi-task and prioritize, display a high level of critical thinking, emotional intelligence and creative problem solving, and be able to operate at a high degree of accuracy and speed. Interpersonal effectiveness is key in developing the internal and external relationships vital for success in the role, as is the desire to provide the Operations Leadership team with forward-thinking, comprehensive support in their calendaring and other COO-driven initiatives. This is a fantastic opportunity to join a community of extraordinary people who are committed to a culture of excellence, entrepreneurialism, and collaboration!

• Salary depends on experience (110-135k base), plus BUILT-IN paid overtime (approx. 35k), plus discretionary bonus eligibility. AMAZING benefits!
• Hours are 8:00am-5:30pm, with flexibility when needed. Hybrid work schedule (4 days in office / 1 remote).

Responsibilities:

• Provide the COO/Head of Operations with proactive and complete administrative support, including, but not limited to, heavy calendaring, attendee management, domestic and international travel coordination, expense reporting and submissions, etc.
• Schedule and organize meetings, conferences, and offsite events for supporting executives (e.g., risk committees, board meetings, leadership dinners, mentorship dinners / social events, etc.), including all logistics/materials.
• Accompany Head of Operations between NYC offices to provide on-site support as needed (e.g., document printing, urgent/last minute complex schedule changes, etc.).
• Collaborate closely with firmwide administrative pool and Corporate Services team as needed, ensuring lines of communication are kept open and individual phone coverage groups are functioning smoothly.
• Assist with special projects related to ongoing operations management.
• Plan leadership offsites, develop annual leadership communications, prioritization and engagement strategy, presentation support, etc.
• Partner with Human Resources to coordinate logistics for new employees for the team.
• Responsible for monthly budget and invoice management (actuals vs. plan reconciliation).
• Review administrative, business management processes, and activities and identify, propose, and implement ideas for ways to improve via changes to process, AI, or other automation.

Required Qualifications:

• Minimum 5-7+ years of applicable high-level executive administrative support experience, ideally within Financial Services.
• Bachelor's degree required.
• Strong and demonstrated ability to multi-task and prioritize; energized by working in a very fast-paced work environment.
• High level of discretion required.
• Exemplary interpersonal skills, capable of engaging a diverse set of stakeholders and gaining their trust; high integrity.
• Excellent verbal and written communication skills.
• Strong Microsoft Office Suite proficiency.
• The highest attention to detail; excellent organizational skills.
• A self-starter; able to “focus and finish” and does not require a lot of oversight.
• Entrepreneurial mentality.
• Effective and collaborative team player, flexibility/adaptability is very important.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.