Position Objective: Provide services as an Operations Coordinator in support of the overall functions of the National Institute of Mental Health (NIMH) within the National Institutes of Health (NIH). Under this task order, the contractor will independently provide support services to satisfy the overall operational objectives of the National Institute of Mental Health. The primary objective is to provide services and deliverables through performance of support services.
Duties and Responsibilities: - Provide travel support to OFT staff members, GPP Program applicants, invited guest speakers and committee members to include: submitting Data Call entries to secure travel approvals; organize travel arrangements with travel agency as needed; handle sponsor letters, Official Duty Requests, registration payments; and complete voucher for travelers.
- Reserve rooms for seminars and events for all OFT sponsored events.
- Fully manage OFT Director's Outlook Calendar and schedule meetings and events as appropriate.
- Make arrangements for conferences, workshops, seminars, meetings and conference calls; contact participants and speakers and notify them of topics to be discussed; schedule room and make audiovisual reservations; prepare agendas, handouts and background materials; prepare and distribute meeting minutes.
- Prepare and submit POTS requests as needed including SOWs.
- Assist with the Outstanding Resident Award Program annual travel of awardees to the NIH Bethesda campus.
- Gather and analyze information about processes and programs. 3
- Research and advise staff on technology needs/updates such as laptops, mobile devices and monitors. 2
- Gather, compile, analyze and evaluate data for performance management goals; implement solutions to drive continuous improvement of business processes. 1
- Work products and documents related to supporting the OFT Director with managing and maintaining Outlook calendar. - Daily
- Work products and documents related to OFT travel; prepare material for conferences; arrange for reimbursements; register participants - Daily
- Work products and documents related to travel arrangements, including transportation and hotel reservations; prepare travel orders and vouchers. - Daily
Basic Qualifications: - Bachelor's degree in general business.
- Skilled in SharePoint, MS Office, and WebEx.
- Experienced in meeting minutes/summary reports, executive level support, meeting coordination, travel planning, and calendaring.
Minimum Qualifications: - Ability to multi-task and pay close attention to detail.
- Excellent analytical, organizational and time management skills.
- Strong communication skills, both oral and written.
*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at ...@gapsi.com . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned. GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics. This position is contingent upon contract award.