Location: Honolulu,HI, USA
Description
Title: Operations Coordinator (Administrative Support)
Position Number: 0077266
Hiring Unit: School of Life Sciences, College of Natural Sciences
Date Posted: 09/11/2024
Closing Date: 09/25/2024
Band: B
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
Duties and Responsibilities
* Orients, trains, supervises, directs, and evaluates student personnel to assure accountability & stewardship of resources in compliance with departmental/project goals & objectives.
* Participate in the formulation of program operational plans, including writing of internal program controls.
* Provides administrative, fiscal, and program management analysis support to project faculty and staff.
* Initiates procurement of equipment & supplies, including preparation of specifications and securing appropriate bids from vendors.
* Maintains accurate account of project budget information and expenditures, develop financial spreadsheets, and perform regular audits and reconciliations as necessary.
* Reviews monthly expenditures. Work closely with the College of Natural Sciences Business Office to ensure compliance with funding agency's requirements.
* Prepares, facilitates, and/or process requisitions, direct payments, travel requests/completions, contracts, stipends and other related procurement and fiscal activities in compliance with agency and University, RCUH, UHF, grants/sponsors rules and regulations.
* Keep abreast of current University policies, procedures, regulations, directives and State and Federal statutory requirements, i.e., Hawaii Revised Statutes, Hawaii Administrative Rules, and Federal Acquisition Regulations.
* Assist PIs in the preparation of grant applications by formulating budgets, proofreading budget narratives, and working with the College of Natural Science's Business Office to ensure MyGrant submission is timely and accurate.
* Establish and maintain large databases for associated programs.
* Reviews departmental PCard transactions and reallocates expenses to appropriate codes for submission to the College's Business Office
* May serve as a working supervisor for lower rank personnel, student hires and volunteers.
* Attends training to ensure compliance with applicable laws, rules, policies, procedures and practices especially when offered by the College's Business Office
* Manage the maintenance of current equipment and controlled property inventory records
* Other duties as assigned.
Minimum Qualifications
* Possession of a baccalaureate degree in Business Administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for Business Administration/Management; or equivalent education/training or experience.
* Considerable working knowledge of principles, practices and techniques in the field of Business Administration/Management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
* Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories systems associated with Business Administration/Management.
* Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
* Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
* Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
* Demonstrated ability to operate a personal computer and apply word processing software.
Desirable Qualifications
* Possession of a master's degree in Business Administration or related field.
* Familiarity with administrative policies and procedures of the University of Hawaii or possesses the perspective and understanding of an educational institution similar to University of Hawaii.
To Apply:
Click on the Apply button on the top right corner of the screen and attach the required documents. Applicants must submit (1) cover letter indicating how you satisfy the minimum and desirable qualifications, (2) resume, (3) names and contact information of 3 professional references and (4) copies of transcripts with confidential identifiable information (i.e. social security number, birth date, etc.) redacted are acceptable, but official transcripts will be required at the time of hire.
Incomplete applications will not be considered.
Inquiries: ...@hawaii.edu
EEO/AA, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link:
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:
Agency University of Hawaii
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