Operations CoordinatorStarting Salary Range: $47,618 - $57,141 AnnuallyGGRC is currently hiring for an Operations Coordinator who will report to the Manager/Supervisor of Operations. This position will handle everyday higher-level facility and operational processes related to supporting our San Francisco, San Mateo, and Marin offices to ensure facilities are maintained and offices operate smoothly. Support the Manager/Supervisor of Operations with ad hoc duties and projects.This role requires travel within the Counties of San Francisco, San Mateo, and Marin on an as-needed basis; you may also be required to travel to other locations periodically. Access to reliable transportation is necessary to perform the outlined responsibilities of the position.What You'll DoGeneral
- Primary back-up for the Manager/Supervisor of Operations and Facilities Assistant.
- Anticipate and respond to general facility-related office and building issues.
- Monitor office vendor visits or services at all office locations - maintenance, engineering, janitorial, special supplies, shredding, and any unusual issues.
- Promptly review and process purchase order requests.Acquisitions
- Process purchase requests: maintain quotes and approvals, generate purchase orders, submit orders to vendors, monitor order completion and shipment tracking.
- Assist with researching non-company standard purchase requests from departments as needed.
- Adhere to all procurement guidelines and regulations as laid out by DGS, including competitive bids in compliance with the applicable sections of the Public Contract Code & the State Administrative Manual (SAM).Office Premises
- Secondary contact with building management for escalated issues and vendor approvals.
- Assist with office construction buildouts, upgrades to existing spaces, and moves within and between office locations.
- Oversee and maintain all office seating maps and employee seating assignments.
- Review and process special requests for off-hours/weekend use of premises from staff.
- Coordinate resolution of any major facilities issues (HVAC, security, etc.).
- Access card administration in Brivo and BluSky.
- Process Market Street Bicycle Parking Access requests.Inventory/Supply Maintenance
- Maintain an Inventory Control system (ID, tracking, disposal) for all GGRC physical assets; assessing/utilizing new technology to improve accuracy and efficiency of the process.
- Maintain OSOE tracking records.
- Submit DGS disposal requests.
- Assist with DDS records requirements and audits.Office Furniture
- Coordinate office furniture inventory, movement, and installation for all office locations.
- Oversee contract workers in furniture and equipment movements.Other
- Work with IT/HR/Supervisors on workstation assignments and equipment needs.
- Work with HR/IT to provide staff accommodation needs.
- Maintain and coordinate front-desk/receptionist back-up schedule.
- Maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act.
- Participate in special projects and assist with additional duties or tasks as assigned.Education
- High School Certification.Experience
- 3-5 years of related experience in office administration, focusing on business operations and facility management.Skills
- Must be available to work in-office Mondays through Fridays.
- Ability to develop standard business communications, using proper grammar, spelling, and punctuation.
- Ability to convey complex information and ideas in a clear, concise, and professional manner.
- Ability to operate basic office equipment, including scanners, copiers, faxes, and phones.
- Proficiency with MS Word, MS Excel, MS PowerPoint, MS Outlook, Adobe, or similar software applications.
- Comprehension of the technical perspective of facilities/equipment.
- Sufficient manual strength and dexterity to handle mailroom and operation duties.
- Use of discretion and ability to maintain confidentiality.
- Dependable, reliable, and resourceful.
- Possess high attention to detail.
- Able to work independently and as a team.
- Ability to multi-task and prioritize.
- Ability to organize proficiently.
- Must have access to reliable transportation.Competency Traits
- Initiative
- Accountability
- Customer service orientation
- Attention to detail
- Analytical thinking
- Organizational ability
- Time management
- Collaboration/teamwork
- AdaptabilityDesired Qualifications
- Experience in multi-cultural settings and/or multi-lingual capacity.What are the benefits to working with GGRC?We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer-paid Life, Disability, and Vision coverage.10% employer contribution to a 403(b) retirement account to help you save for the future!GENEROUS TIME OFF BENEFITS!!!No really, we mean generous:13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education.What makes GGRC so special?GGRC values diversity; we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community-minded and passionate.GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her, or their own life. We approach each person as an expert on his, her, or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member, or other stakeholder).How to apply:GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis, so we encourage you to submit yours soon. We look forward to reading your application.Golden Gate Regional Center is an Equal Opportunity Employer. #J-18808-Ljbffr