Sargent Electric Company (www.sargentelectric.com) - Consistently named one of the Top Fastest Growing Companies. Also, Awarded Safety recognition by Specialty Trades Insurance Company for the large company bracket and The Association of Union Constructors! Established in 1907, Sargent Electric Company has since evolved into one of the largest electrical contracting companies in the area, providing comprehensive services to our clients. We are looking for an OPERATIONS SUPPORT SPECIALIST in our Columbus, Ohio office. The primary functions of this position are to provide administrative support to the multiple divisions of the company. This position is based in our Columbus, Ohio office.
POSITION RESPONSIBILITIES:Include but are not limited to:
- Handle reception duties and phone attendance at the Columbus office during normal working hours of Monday through Friday, 8:00 AM to 4:30 PM.
- Maintain bid log, document receipt and control for bidding efforts, including timeline/deadline maintenance.
- Assist with bid proposal preparation and submission.
- Support and coordination of customer introductions and ongoing relations.
- Assist with project startup and perform specific tasks required for as may be defined by the assigned project's needs.
- Support with job set up and cost code entry in the ERP system (progressive with training).
- Create and submit invoices to customers.
- Follow up with customer when approaching payment deadlines.
- Maintain all accounting records and project files per Document Control Policy to ensure easy accessibility of information by project staff and other Company personnel.
- Manage payroll timesheet submissions including appropriate coding and approvals.
- Support production and management of vendor and subcontractor requests for pricing.
- Process requisitions for tools, equipment, and material.
- Support warehouse and fleet with logistics and purchasing.
- Assist with HR issues such as New Hire Orientation.
- Understand and support all Company policies and procedures and follow/communicate accordingly.
- Be aware of skill training enhancement needs and opportunities relative to the position and/or to direct reports, if any. Communicate accordingly to management.
- When appropriate, participate in, and actively support, all Company training, safety and management development initiatives.
- Assume any additional duties and responsibilities as delegated by Sargent Electrical Management
SKILLS: - Excellent written communication skills. Proficient with in using Microsoft Office (Word, Excel, and Outlook).
- Strong interpersonal and verbal communication skills and the ability to effectively communicate with a wide range of diverse individuals.
- Works efficiently under tight timeframes, responds to requests in a timely manner, and communicates effectively as a team player.
- Ability to multi-task in fast paced environment, including prioritizing activities, enhancing efficiencies and being organized.
QUALIFICATIONS: - Associate's degree in business administration, marketing, or a related field (preferred).
- At least 1 year of executive administration, customer service, or other role interfacing internally and externally in a complex organization.