Salary: $44,480.00 - $59,050.00 AnnuallyLocation : FL 34471, FLJob Type: Full-TimeJob Number: 00951Department: Recreation & ParksOpening Date: 11/18/2024Closing Date: ContinuousDescription This is a professional supervisory position responsible for directing operations, program development, special events, and exhibit implementation of Fort King National Historic Landmark (FKNHL). Assist with park development activities at the FKNHL, HNC and Scott Springs. Examples of Duties ESSENTIAL DUTIES AND RESPONSIBILITIESFacility Management: Assists in overseeing the operation of the Fort King National Historic Landmark in accordance with established policies and procedures. Maintains effective maintenance and storage procedures. Maintain inventory of supplies and equipment for the operation of the facility and oversees the proper storage of same. Oversees the cleanliness and the maintenance of the FKNHL and its associated grounds, reporting all problems to appropriate staff to ensure the issues are timely addressed. Sets up equipment in preparation for activities. Provides some animal care related to onsite livestock for interpretive and biometric invasive flora control. This duty is performed daily.Financial Responsibilities: Assists in collecting and accounting for all funds received and spent for the facility and equipment per established policy and procedure. Assists in preparing and justifying program and center budgets and monitors related expenditures and revenues as they pertain to Fort King National Historic Landmark programs and services. Assists in Coordinating fund-raising, including solicitation of sponsorships and grants and coordination with designated non-profit organizations as needed to support programs. This duty is performed daily.Record Keeping: Assists in preparing correspondence, agreements, schedules, work orders, memos, monthly reports, etc. related to assigned area. Helps maintain information related to program participation, costs, usage, etc. to properly document program activity and ensure compliance with record retention requirements. Prepares incident/accident reports, daily deposit and cash report and ensures timely delivery of same to Administration. Maintains accurate financial records, reports and files. Maintains records and prepares a variety of reports relating to park activities. Prepares detailed program worksheets for all Outdoor/Historical programs and related events. This duty is performed daily.Marketing/Public Relations: Coordinates marketing and promotions for assigned programs, events and exhibits. Coordinates with the marketing team to develop collateral materials needed to promote programs including flyers, posters and media news releases. Prepares presentations to community organizations, businesses and City Council. Markets through contacts, individuals, businesses, and/or organizations using a variety of media and platforms. Networks with outside agencies through involvement with appropriate committees, boards and organizations as necessary to establish pertinent contacts within the community. Coordinates with appropriate staff to maintain a highly engaging internet and social media presence. This duty is performed daily.Customer Service: Assists the general public and City employees with questions on programs. Provides information and gives referrals on an individual basis. Handles complaints/concerns in a professional manner. Services are continuous during daytime, night time and weekends, as assigned. Position has authority to address and restrict access to the facility as needed. Conducts surveys and evaluates programs. Prepares reports related to same. Ensures programs meet the needs of a variety of demographics. This duty is performed daily.Exhibit Program Management: Researches and secures traveling and permanent exhibits for FKNHL. Responsible for maintenance and upkeep of all exhibit components. Determines and monitors exhibition budget. Has spending authority within approved budgets and uses independent judgment to utilize resources most effectively in carrying out position responsibilities. Utilizes preventive conservation techniques in the handling and exhibition of artifacts. Facilitates the review of exhibition proposals. Secures insurance and other documentation. This duty is performed weekly.Educational Programming: Develops and conducts site/museum tours for audiences of all ages including self-guided and docent-guided tours. Designs tour materials and docent scripts. Creates outdoor/historical programs for adults and children to supplement the park experience in an informal and non-traditional manner. Develops content for K-12 programs, including school tours, teacher and school outreach programs in compliance with established programming standards. Facilitates activities and programs in conjunction with exhibits including, but not limited to, field trips and school-based programs. This duty is performed daily.Program Development/Implementation: Performs a variety of tasks to include planning, developing, organizing, scheduling, promoting, implementing and evaluating programs and activities at FKNHL and other city properties and events as assigned. Works with other staff and partners to research, design and develop new programs and exhibits that will challenge and excite participants and visitors of all ages. Conducts programs and activities in a variety of climates and facilities. This duty is performed daily.Park Improvements/Contract Oversight: Assists with the development of project plans, master plans, park plans and timelines of such. Works and coordinates with contractors, Fort King Heritage Association, archeologists and other city departments as relates to ongoing park projects Evaluates/anticipates future needs of park additions, projects and park needs as well as funding sources for such projects. This duty is performed daily.Perform any other related duties as required or assigned. Minimum Qualifications EDUCATION AND EXPERIENCEFour-year college degree, or equivalent experience resulting in broad knowledge of a field related to the job, such as accounting, marketing, business administration, agriculture etc. 1 year of related experience and/or training. 1 year of related management experience. A combination of education and experience may be considered. REQUIRED LICENSES/CERTIFICATIONSMust possess a valid Florida Driver's License with an acceptable driving record.Current certification in adult, child and infant CPR (or obtained within six months of hire). Current First Aid certification (or obtained within six months of hire). Current Wilderness First Aid (or obtained within one year of hire). Supplemental Information RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENTAnnual Budget: $200,000SUPERVISORY RESPONSIBILITIESResponsibilities include interviewing, hiring and training employees; planning, assigning and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems.This position will directly supervise 0 employees.This position may indirectly supervise 1 employee.ANALYTICAL ABILITY / PROBLEM SOLVINGOVERSIGHT. Activities covered by expansive policies and objectives, and oversight as to execution and review.PLANNINGWith regard to general assignments in planning time, method, manner and/or sequence of performance of own work.CONSIDERABLE RESPONSIBILITY; in addition, the organization and delegation of work operations for a Group of employees engaged in Widely diversified activities.DECISION MAKINGPerforms work operations which permit opportunity for decision-making of minor importance. FREQUENTLY;Performs work operations which permit opportunity for decision-making of major importance. FREQUENTLY;COMMUNICATION SKILLSAbility to read, analyze, and understand common scientific and technical journals, financial reports, and legal documents; Ability to respond to complex or difficult inquiries or complaints.MATHEMATICAL SKILLSAbility to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations.CRITICAL THINKING SKILLSAbility to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret and extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. SUPERVISION RECEIVEDUnder general direction, WORKING FROM POLICIES AND GENERAL DIRECTIVES. RARELY REFERS SPECIFIC CASES TO supervisor unless clarification or interpretation of the organization's policy is required.MENTAL DEMANDCLOSE; Operations requiring close and continuous attention for control of operations. Operations requiring intermittent direct thinking to determine or select the most applicable way of handling situations regarding the organization's operations.USE OF MACHINES, EQUIPMENT AND/OR COMPUTERRegular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, etc.)ACCURACYProbable errors would normally not be detected in succeeding operations and could have serious effects in relationships with patrons and/or with the operations of other segments of the organization. Frequent possibilities of error would exist at all times.PUBLIC CONTACTRegular contacts with patrons initiated by the employee. Involves furnishing and obtaining information and, attempting to influence the decisions of those contacted. Failure to exercise proper judgment may result in important losses to the organization.EMPLOYEE CONTACTContacts of considerable importance within the department or office. Requires tact in discussing problems and presenting data and making recommendations. PHYSICAL ACTIVITIESWhile performing the functions of this job, the employee may be required to:Stand RegularyWalk RegularlySit RegularlyUse hands to finger, handle or feel RegularlyReach with hands and arms RegularlyClimb or balance RegularlyStoop, kneel, crouch or crawl RegularlyTalk or hear FrequentlyTaste or smell FrequentlyWEIGHT LIFT REQUIREMENTSThe employee must occasionally lift and/or move:Up to 100 poundsVISION REQUIREMENTSpecific vision abilities required by this job may include:Peripheral vision (seeing 180 while focusing on a given object or area; work duties that require seeing beyond or around the focused vision area).ENVIRONMENTAL CONDITIONSThe following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Work near moving mechanical parts (spinning shafts, engines, lifts, etc.) OccasionallyWork in high, precarious places (tall structures, bucket lifts, extension ladders, etc.) NeverFumes or airborne particles (painting, sanding, solvents, flying lint or dust particles, etc.) OccasionallyToxic or caustic chemicals (including potential for chemical spills, etc.) NeverOutdoor weather conditions (exposure to outdoor heat, cold or inclement weather) RegularlyWet or humid conditions (not weather-related, such as greenhouse, carwash, etc.) NeverExtreme cold (not weather-related, such as freezer, cold storage, etc.) NeverExtreme heat not weather-related, such as furnace, kitchen, ovens, etc. where temp is regularly above 100 degrees F) NeverRisk of electrical shock (live electrical wires, equipment that retains power after shutoff) NeverWork with explosives (TNT, dynamite, nitroglycerine or other related explosives) NeverRisk of radiation (x-ray equipment, nuclear radiation, electromagnetic radiation, etc.) NeverVibration (jack hammer, soil compactor, equipment that creates high vibration, etc.) NeverThe noise level in the work environment is usually Moderate (business office with computers/printers, light traffic, etc.)ADDITIONAL INFORMATIONThis is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).The City of Ocala provides a competitive, comprehensive benefit package for all full-time employees.
Health InsuranceWe offer both single and family coverage, for employees working 30 or more hours per week.
Dental InsuranceFor full time employees, we offer both single and family dental coverage.
Vision InsuranceFor full time employees, we offer both single and family vision coverage.
Life Insurance For full time employees, the City of Ocala provides Basic Life and Accidental Death and Dismemberments policies as an employer paid benefit. Employees can opt for additional coverage such as supplemental voluntary life, spouse life, dependent life, and child life. For full time employees, the City of Ocala provides Basic Life and Accidental Death and Dismemberments policies as an employer paid benefit. Employees can opt for additional coverage such as supplemental voluntary life, spouse life, dependent life, and child life.
Short Term and Long Term DisabilityOffered to full time employees, STD and LTD coverages are income replacement benefits that assist policyholders who are unable to work for an extended period of time due to sickness or accidental injury.
Medical FSA (Flexible Spending Account) and Dependent Care FSAFlexible spending accounts allow employees to pay out-of-pocket medical, dental, vision, and dependent care expenses using pre-tax dollars.
Pet InsuranceWe also offer special pet insurance for your pets in the case of illness or accidents, as well as preventative care.
Employee Health & Wellness CenterThe City of Ocala offers the use of the City Clinic for those employees, and covered dependents over the age of 8, which have elected one of our health insurance plans. Services offered by the City Clinic include primary care, chronic disease management, labs, x-rays, and wellness coaching.
Voluntary Cancer InsuranceFor full time employees, the cancer insurance policy can help provide security if you, or a covered dependent, suddenly become diagnosed with cancer.
Supplemental Critical Care InsuranceOur full time employees have the option of electing critical care insurance that is available to help with medical expenses that could arise from things such as a heart attack or stroke.
Supplemental Accident InsuranceAlso available to full time employees, is our Accident Coverage. This supplemental plan can be used to help with expenses like MRI's, physical therapy, and hospital admission.
Legal Plan InsuranceFull time employees can have access to local attorneys for a monthly fee and receive discounts on services such as legal consultation, wills, traffic violations and the purchase or sale of your home. The carrier also has a separate policy assisting with the matter of identity theft and social media monitoring.
Deferred Compensation PlanDeferred compensation is available to all full-time employees at the time of employment. This benefit allows the employee to defer income without paying taxes until money is withdrawn. Current plan is administered through MissionSquare.
Direct DepositDirect deposit automatically deposits your net pay each pay period to your checking or savings account at your own financial institution. Direct deposit is a condition of employment for a person hired by the City.Each pay period the employee receives an earnings statement showing gross pay, taxes, other deductions, accruals and net pay. Enrollment forms are available at Human Resources or Payroll.
Discounts - Theme ParkDiscounts are available to all non-temporary employees at the time of employment.
Employee Assistance Program (EAP)The Employee Assistance Program is available to all full-time employees and members of your household as an employer paid benefit. The EAP offers emotional wellbeing support in the form as counseling sessions and all sessions are confidential. The EAP also provides daily life assistance, legal services, and financial services.
Holidays and Paid Time offThe City provides paid holidays and paid time off for full-time employees. Refer to the Employee Handbook for details.
Retirement PlanAll full-time employees hired after 10/01/2013, apart from Sworn Police Officers and Firefighters, are enrolled in the 401a Defined Contribution Retirement Plan with MissionSquare. All contributions to the 401a Defined contribution plan are pre-tax and earnings grow tax-deferred. The City contributes 8% and employees contribute 3%. City contributions are 100% vested after one year of employment. You will be enrolled automatically and should take time to review your investment options at your earliest convenience.
Training ProgramsThe City is committed to provide training programs for all departments and all positions. Risk Management conducts classes in Defensive Driving, Safety, and Insurance. With rare exceptions, classes are offered during working hours, and are open to all eligible employees.
Tuition ReimbursementAll regular, full-time employees are eligible to participate in the tuition reimbursement program.01 Do you possess a valid State of Florida Operator Driver's License with an acceptable driving record?
OR If you possess a valid out of state license, do you have the ability to obtain a Florida driver's license prior to employment?
02 Do you possess a high school diploma or GED?
03 Select your level of degree from an accredited college or university.
- None
- Associate Degree
- Bachelor's Degree
- Master's Degree
04 Select your level of related experience and/or training (experience resulting in broad knowledge of a field related to the job, such as accounting, marketing, business administration, agriculture etc.)
- None
- Less than 1 year
- 1 year
- 2+ years
05 Select your level of related management experience.
- None
- Less than 1 year
- 1 year
- 2+ years
06 Do you posess current certification in adult, child and infant CPR or have the ability to obtain one within 6 months of employment?
07 Do you possess current certification in First Aid or have the ability to obtain one within 6 months of employment?
08 Do you possess current certification in Wilderness First Aid or have the ability to obtain one within 1 year of employment?
09 Do you understand that to be eligible for hire in a position that provides Care, Treatment, Education, Training, Instruction, Supervision, Recreation or Summer Camp to children, the elderly, or individuals with disabilities you must pass a Level 2 background check?:Click to learn about a Level 2 background check.
10 If you feel you qualify for this position due to an equivalent combination of training, education and experience, please explain below: 11
I understand and agree with the following statements: * All background, education and work history will be verified once an offer of employment has been extended and accepted.* Any false or incomplete answer may be grounds for not employing me or for dismissing me after I begin work. Required Question