Clay County - Small Towns. Big Passions.Pay:$17.36 - $20.83This position provides administrative support for the Parks and Recreation Division.
Essential Duties and Responsibilities: - Initiate and manage administrative activities and processes for the department.
- Answer and direct phone calls.
- Assist in the validation and processing of invoices for payment.
- Write and distribute email, correspondence memos, letter, faxes and forms.
- Assist in the preparation of regularly scheduled reports.
- Maintain a calendar of activities, meetings and various events.
- Prepare a variety of documents for the purchase of supplies and equipment.
- Maintain the departments contact list.
- Book travel arrangements as necessary.
- Initiate purchase orders and works with suppliers/vendors to obtain quotes for goods and services.
- Provide general support to visitors including accepting reservation forms and processing payments.
- Act as the point of contact for internal and external clients.
- Performs a variety of clerical duties of a routine and recurring nature, including typing memos, filing, deposits and preparing purchasing documents
- Receives and directs visitors and telephone calls and provides department information. Responds to inquiries and provides referrals to appropriate staff
- Uses computer-based software and programs to process reservations, invoices, requisitions, and purchase orders.
- Performs other duties as assigned.
Minimum Requirements:- Minimum of at least three (3) years' experience in administrative and/or varied office procedures.
- Valid Florida driver's license with clean driving record
- A High School Diploma or GED equivalent is required.
- Associate Degree preferred.
- Any combination of education and experience may be substituted, so long as it provides the desired skills, knowledge and abilities to perform the essential functions of the job.
Supplemental Information:Regular attendance is an essential function of this position.To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Must have the ability to work independently with little or supervision; knowledge and implementation of office practices and procedures.Must be capable of researching, composing and typing correspondence, and other official documentation.Ability to establish and maintain effective working relationships with multiple departments, groups and personnel.Ability to effectively communicate verbally and in writing with employees, the general public, as well as representatives of the public and private organizations to exchange or convey information.Ability to work under steady pressure with frequent interruptions and a high degree of internal and public contact by phone or in person.Ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations.Employees may be required to perform duties, including the employee's normal work function or other emergency support functions as deemed necessary by the County, as assigned before, during, and after hazardous weather or state of local emergency.While requirements may be representative of minimum levels of knowledge, skills and abilities to perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.This job description in no way implies that these are the only duties to be performed. Employees occupying the position will be required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor.Mostly sedentary work.Exerting up to 25 pounds of force occasionally.The noise level in the work environment is usually moderate and in an inside office environment with exposure to dust, humidity, etic.