Location: West Haven,CT, USA
PRIMARY FUNCTION:
The Part-Time (not to exceed 19 hours per week) ARPA Accounting Assistant position will directly support the Finance Department and other City agencies with programmatic and financial responsibilities related to ARPA. This position will be responsible for the data collection and entry of purchase orders, invoices, vendors information, and other activities to ensure compliance with ARPA guidelines. The position will also work with other city agencies and external partners on quarterly and other reporting requirements`.
Work is performed with some independent judgement within the framework of established policies and procedures and is reviewed through conferences and analysis of reports for conformance with legal requirements, accounting principles and auditing procedures by the Finance Director (or designee).
Please note: This position is utilizing ARPA funding. The funding for this position is currently anticipated through April 2027 or prior based on federal regulations.
REPORTS TO:
Finance Director or Designee.
SUPERVISES:
None
TYPICAL DUTIES AND RESPONSIBILITIES:
* Maintain and/or processing of vendor documentation (i.e. W-9, UEI verification, certificate of insurance, etc.).
* Processing of invoices and purchase orders.
* Maintaining financial and programmatic documentation to comply with the ARPA regulations.
* Prepare various accounting tasks (i.e. journals, data entry, etc.) into the City financial ERP system.
* Data entry into a variety of City-wide internal and external systems
* Work with the City auditor or consultant on financial or programmatic reporting to comply with federal, state, or local guidelines.
* Performs other related work as required.
NOTE: The above description covers the principal duties and responsibilities of the job and shall not be construed as a complete listing of all duties or as a contract.
EDUCATION, QUALIFICATIONS & EXPERIENCE:
Associates degree from an accredited college or university in accounting, public administration, or business administration or a closely related field; minimum of 1 years work experience in public service; or an equivalent combination of training and experience.
KNOWLEDGE, EXPERIENCE, SKILLS, & ABILITIES:
* Understanding of accounting principles and practices.
* Excellent attention to detail and accuracy
* Ability to organize, edit, and present, clearly and concisely, orally and in writing.
* Ability to manage multiple tasks and prioritize workload effectively.
* Ability to establish and maintain effective working relationships with staff, the public, public officials and various organizations and agencies.
* Knowledge of Microsoft Office Suite (Word, Excel, Outlook) at an intermediate level, and the ability to learn additional computer programs/systems within a reasonable amount of time.
* Proficiency in using standard office equipment such as copiers, scanners, and fax machines.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disability to perform the essential functions. While performing the duties of this job the employee is frequently required to sit and talk and listen. The employee is occasionally required to walk and frequently use hands and fingers when operating computer, copier, and other instruments, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required for this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work
is conducted in typical office working conditions with virtually no disagreeable features. The noise level in the work environment is generally quiet.
GENERAL GUIDELINES:
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.