Client: BioTech Title: Administrative Assistant Location: New York City Schedule: PART TIME (15hrs/week) Par Rate: $30-40hr Key Responsibilities
- Coordinate daily activities including travel arrangements, expense reports, email correspondence, calendar management, and meeting planning and preparation.
- Provide direct assistance to various department, ensuring their administrative needs are met efficiently and professionally.
- Maintain a strong on-site presence in both the Somerset, NJ and Piscataway, NJ offices, assisting with office management and coordination.
- Assist with conference registrations, handling both group and individual registrations.
- Work closely with the finance team to create purchase orders (POs), arrange and monitor payment of departmental invoices and ensure timely processing using existing electronic systems.
- Support the preparation of departmental presentations, including creating tables, charts, and other materials using PowerPoint, Excel, and other relevant technology.
- Coordinate and plan events such as holiday celebrations, farewells, team-building activities, catering, and meetings.
- Assist Office Administrators with the onsite snack program, including maintaining the pantry and ensuring the break rooms are neat and fully stocked.
- Serve as a backup for other Admin Assistants and Office Administrators, as needed.
- Perform other tasks as assigned.
Requirements
- Associate's degree or equivalent
- 1-2 years of experience providing administrative/coordinator support.
- Pharmaceutical industry and finance experience preferred.
- Proficiency in Microsoft Office Suite, particularly PowerPoint and Excel.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and prioritize effectively.
- Excellent communication skills, both written and verbal.
- Ability to work independently and as part of a team.
- Language: English