Part-time Administrative Assistant
: Job Details :

Position Details

Position Information

Recruitment/Posting Title Part-time Administrative Assistant Posting Number 24TM0374 Department J Voorhees Zimmerli Art Museum Overview

Founded in 1966 as the Rutgers University Art Gallery, the Zimmerli Art Museum is located on the New Brunswick campus of Rutgers, The State University of New Jersey, one of the United States' highest ranked, most diverse public universities. With a permanent collection of more than 60,000 objects and an active program of changing exhibitions, the Zimmerli plays a dynamic part in the academic and cultural life of Rutgers and central New Jersey. The Zimmerli is free and open to the public, and offers an array of in-person and digital opportunities to engage with art of the past and the present. As part of the beloved community of Rutgers University, the Zimmerli Art Museum is committed to upholding diversity, equity, access, and inclusion as guiding principles for the museum's operations, exhibitions, collecting, programming, and outreach.

Posting Summary

Rutgers, The State University of New Jersey is seeking a part-time Administrative Assistant for the Zimmerli Art Museum's Education Department. The administrative assistant will provide essential, logistical support for all procurement, business transactions, and other workflows that are necessary to execute a broad range of programming, both on- and off-site.

Among the key duties of the position are the following:

* Handles departmental communications with the public, including scheduling guided tours, coordinating with invited guests, program registrations, capturing metrics for grant reports and attendance tracking, and other tasks as needed.

* Assists the department staff with the coordination and implementation of large-scale public programs, including SparkNight, Art Together, ltimo Domingo, Exhibition Programs, Rutgers Day, Summer Art Camp, and K-12 School Visits.

Position Status Part Time Hours Per Week up to 19.9 Daily Work Shift Day Work Arrangement FLSA Nonexempt Position Salary $25.00 - $28.00/hourly Payroll Designation PeopleSoft Terms of Appointment Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience

* Bachelor's degree in a related field, and/or an equivalent combination of education

experience.

Certifications/Licenses

* Must obtain and retain certification in Protection of Minors, as administered by Rutgers University.

Preferred Qualifications

* Knowledge and understanding of office administration, organization, coordination, facilitation, and project management.

* Enthusiastic about the value of arts-based learning and community engagement and possess a strong desire to share this enthusiasm with others.

* Must be proficient with office administrative duties and have strong project management skills that require knowledge of payment, purchasing, and other business transactions.

Required Knowledge, Skills, and Abilities

* Must be proficient with Microsoft Office Suite, especially Excel and Teams.

* Excellent organizational skills; outstanding written and verbal communication skills;

* Effective public relations skills;

* Ability to function productively, independently, and with composure in a fast-paced, deadline-driven environment; attention to detail;

* Ability to prioritize from among a wide variety of daily tasks; Willingness to lead tours and support public programs.

* Must be committed to diversity, equity, accessibility, and inclusion.

Equipment Utilized

* Basic office equipment.

Physical Demands and Work Environment

* Must be willing to work flexible hours including evenings and weekends.

Special Conditions

Posting Details

Posting Open Date 09/06/2024 Posting Close Date 10/06/2024 Open Until Filled No Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus College Ave (RU-New Brunswick) City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* * Do you have a Bachelor's degree in a related field, or an equivalent combination of education and/or experience?

* Yes

* No

Applicant Documents

Required Documents

* Resume/CV

* Cover Letter/Letter of Application

* List of Professional References (contact Info)

Optional Documents