Part Time Administrative Assistant
: Job Details :

Our client, a prestigious university located in Cambridge, is seeking a PT administrative assistant. This is a temporary opportunity and can compensate up to $26/hr. depending on experience. The ideal candidate will possess previous administrative experience, preferably in a higher-education setting. Qualified candidates are encouraged to apply today for immediate consideration!

Responsibilities:

• Scheduling and Travel Management: Coordinates complex appointments, meetings, and travel arrangements, prepares itineraries, and manages travel bookings. Processes reimbursements and handles changes to travel plans as needed.
• Document Production and Distribution: Composes, edits, and formats correspondence, presentations, and other materials, ensuring accuracy and adherence to content standards. Coordinates mass mailings and updates website content when required.
• Research and Data Management: Maintains and updates databases, conducts research for projects, and verifies sensitive data, ensuring accuracy and reliability of information.
• Office Administration and Supplies: Provides administrative support, maintains filing systems, manages office supplies, monitors budgets, and selects vendors for purchasing within budgetary guidelines.
• Budget Monitoring and Reconciliation: Monitors, reconciles, and investigates discrepancies in accounting statements, processes forms, and assists in analyzing expenditures for budget adjustments.
• Event Planning and Coordination: Organizes events by coordinating with speakers, managing logistics (flights, hotels, rooms, Zoom), and handling catering, communications, and reimbursements.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. We look forward to working with you.Beacon Hill. Employing the Future (TM)