Part Time Administrative Assistant - Office of Academic Affairs
: Job Details :

Reference #: REQ_000####### APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.If you are NOT a current employee or student, please click Apply and complete the application process for external applicants.Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.JOB DESCRIPTION AND POSITION REQUIREMENTS: Penn State York is seeking two part-time administrative support assistants for the Office of Academic Affairs. In this role, you will handle inquiries from students, faculty, staff, University Park personnel, and others, communicate information, directions, policies, decisions, and requests, to students, faculty, and others, and ensure timely follow-up. In addition, you will act as the liaison with various academic and administrative offices, deans, department and division heads and University College associate deans and staff. Responsibilities include maintaining calendars, composing correspondence, coordinating special events, conferences, and completing other administrative functions as required.Duties: Serve as initial contact person for Academic Affairs. Assist in handling inquiries and confidential concerns from students, faculty and staff. Maintain DAA's and ADAA's (Director of and Assistant Director of Academic Affairs) calendar and prepare correspondence. Assist in the planning and coordination of campus events, meetings and gatherings which includes scheduling, reservations, catering, and similar activities. Assist with preparation of special projects, reports, surveys, grant proposals, strategic plans, and directories. Assist with processing travel requests and reimbursements, as well as purchasing which includes processing requests, placing and tracking orders. Oversee the online Student Educational Experience Questionnaire (SEEQ) process and serve as SEEQ representative for the campus. Assist with the annual faculty evaluation process. Assist search committees in the recruitment/hiring process. Coordinate interviews with committee members. Assist DAA and ADAA to initiate hiring process in Workday. Assist with additional compensation calculations for faculty and prepare and process appropriate payroll forms. Assist with visa processing for the hiring of international faculty and visiting scholars. Coordinate the preparation of dossiers for faculty as needed.Proficiency with Microsoft Office Suite is required and familiarity with SAP Concur and Workday are preferred.This job requires the following 3 publicly available clearances: * PA State Police Criminal Background Check * PA Child Abuse History Clearance Form * FBI Criminal Background CheckThe Pennsylvania State University is committed to and accountable for advancingdiversity, equity, inclusion, and sustainability in all of its forms. We embrace individualuniqueness, foster a culture of inclusion that supports both broad and specific diversityinitiatives, leverage the educational and institutional benefits of diversity in society andnature, and engage all individuals to help them thrive. We value inclusion as a corestrength and an essential element of our public service mission.CAMPUS SECURITY CRIME STATISTICS:Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional po icies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.Employment with the University will require successful completion of background check(s) in accordance with University policies.EEO IS THE LAWFederal Contractors Labor Law Poster PA State Labor Law Poster Affirmative Action Penn State Policies Copyright Information Hotlines York, PAPenn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-###-####.