Location: Eugene,OR, USA
AA/EEO Statement:
Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ+ individuals, veterans, and candidates and employees living with disabilities.
Veterans Statement
Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call 541-###-####.
* Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources, ...@lanecc.edu, 541-###-####
* Lane Community College ensures that all documentation submitted to HR will remain confidential
Position Information:
Posting Number: 240168 Job Title: Part-time, Administrative Coordinator Applicant Notification:
Department Information
Our Workforce Development Office is seeking to hire a part-time Administrative Coordinator.
Application Information
* Provide all documents as requested.
* A resume may not take the place of any section of the application.
* Transcripts are required for this position at the time of application. See instructions below.
* Incomplete applications will not be considered.
* Applications will remain in the applicant pool until the position(s) is filled.
Location: Main Campus, Downtown Center, Cottage Grove, Florence, Aviation Academy, Dental Clinic, KLCC Classification: Administrative Coordinator Position Type: Hourly Part-Time Classified Anticipated Start Date: Upon hire Salary/Wage: Hourly Salary/Wage Range: $22.85-$33.50 Hourly (Classified Hourly Pay Grade 11) Salary/Compensation Statement:
* Our application is used to determine your initial salary placement for selected candidates. All employment and education history will be considered.
* Part-Time Benefits may be available for qualified employees.
Grant Statement: Working Schedule:
* Generally Monday - Friday, 8:00 am - 5:00 pm. Up to 16 hours per week.
* Schedules may vary with hours increasing during peak periods up to 40 hours per week, up to 1039 hours in a 12 month period.
* This position may require travel.
FLSA: Non-Exempt Position Status: Temporary Full/Part: Part-Time Annual Schedule: 260 Day (12 Month) Annual Schedule Details: Quicklink for Posting:
POSTING TEXT
Posting Date: 11/01/2024 Closing Date: 11/17/2024 Applicant Pool: No Open Until Filled: No
Required QUALIFICATIONS
Required Education:
* Two (2) years of post-secondary education in office management or a related field.
Required Experience:
* Three (3) years general office experience performing the full range of office support duties. At least two (2) years of this experience should be at the level of an Administrative Specialist and include responsibility for accounting, budgets, personnel, purchasing and report writing. One year of the experience must be in a lead or supervisory capacity.
Licensure or Certification Requirements Conditions of Employment:
* Successful applicants are required to pass a criminal background check.
* Must work and reside in the state of Oregon at the time their work is being performed.
Preferred QUALIFICATIONS
Preferred Education
* Bachelor's degree.
Preferred Experience
* Project coordination
* Budget coordination
* Grant coordination
* Basic clerical accounting and purchasing principles
* Computer skills and experience working with spreadsheets, databases, and web-based software
Language Statement
We welcome multilingual applicants who can support and welcome all students.
Bilingual/Multicultural Statement:
Inclusiveness, diversity, and equity are integral to Lane's commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, multilingual skills, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education.
Equivalency Statement:
LCC follows state guidelines to provide an alternative qualification process. Applicants who believe they are alternatively qualified are encouraged to describe their qualifications in their Cover Letter.
We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the minimum qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and/or service will contribute to the Lane mission of transforming lives through learning.
Position Purpose:
The Administrative Coordinator is responsible for providing administrative support for the Offices of the Associate Vice-President of Career Technical Education and Workforce Development.
Essential Functions:
Administrative Support
* Maintain budget records; verify expenditures and codes for appropriate accounts; recommend and process transfer of funds; request or initiate journal entries; develop and/or monitor budgets for grants.
* Coordinate purchasing, accounts payable and receivable, and inventory of equipment with different departments and divisions across campus.
* Perform the full range of office support duties including data entry, phone and front desk reception, departmental communications, processing forms and maintaining supplies.
* Coordination of events.
* Create and send communication content for events.
* Update and maintain calendars.
* Update and maintain advisory committee lists in collaboration with division/department coordinators.
* Project management. Including preparation of presentation materials, gathering and synthesizing information.
* Special projects.
* Other duties as assigned.
Student Contacts
* Respond to inquiries and contact potential students via phone and email.
* Learn basic student resources on campus and off-campus for appropriate referral.
* Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students.
* Assist students with registration and questions for Phi Theta Kappa (PTK).
Work in a Team Environment
* Collaborate and communicate effectively with team members, other campus staff and workforce partners.
* Attend department and other meetings as needed.
Equity and Inclusion
* Demonstrate Lane Community College's core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities.
* Duties are carried out respectfully, inclusively, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran's status, nationality, age, language, origin or employment status.
* Must demonstrate an active concern for meeting the needs of students, staff, and the public.
* Actively assist with ADA compliance in conjunction with Lane Community College's Human Resources and Disability Resources departments; support appropriate access for persons with disabilities to facilitate student and staff success; mentor and role-model cultural competency for persons with disabilities.
Supervision Statement:
Reports to and works under the general supervision of a department dean, director or other supervisor. The administrative coordinator will provide daily supervision. Work is performed independently according to College and department policies. The supervisor is available to consult on problems and policy decisions. Work is reviewed for quantity and quality provided to
the department. This position may train, assign work, provide priorities, and check the work of student assistants, volunteers and hourly employees. This position may be involved with hiring process and orienting staff to procedures.
Physical Demands/Working Environment:
Work safely. Physical strength and agility may be required to transport boxes of materials and supplies. Operates various office equipment. May sit or stand for extended hours; work on a computer for six (6) or more hours per day.
Knowledge Skills and Abilities:
Knowledge:
* Knowledge of office procedures, with emphasis on organizing workflow and administrative procedures including planning, budgeting and report preparation.
* Knowledge of office computer software applications to include word processing, spreadsheet, database and email, Google Workspace.
Ability to:
* Learn and understand college, departmental and grant policies and procedures and to apply them appropriately to daily operations.
* Identify and complete tasks associated with primary responsibilities.
* Problem solve and execute effective organizational strategies.
* Interact with students, staff, colleagues and the public in a professional, courteous manner.
* Communicate effectively orally and in writing.
* Produce reports, charts, graphs and other information requests. Ability to maintain accurate records and books.
* Work independently; work under deadline pressure and with multiple interruptions; ability to prioritize tasks and take initiative.
* Manage and monitor projects.
* Collaborate and communicate with staff, faculty and managers from different departments.
Applicant Instructions:
Application Instructions
* Incomplete applications will not be considered. All fields in the application must be completed, including employment dates, work hours, and detailed job duties.
* The Curriculum Vitae (CV)/Resume may not take the place of any section in the application.
Required Documents
To be considered a candidate for this position, all of the following must be included in the application package:
* Application - Complete and submit online via the applicant portal.
* Resume/CV - Comprehensive of experience, education, and accomplishments.
* Cover Letter - Clearly detailing how you meet the qualifications for the position.
* Transcripts - See instructions below.
If applicable: DD214 - Veterans, please fax, email, mail, or deliver your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College, attn. Zack Roush, ...@lanecc.edu, Fax: 541-###-####.
Additional documents and letters of reference are not accepted.
Questions?
* For assistance with the online application call Human Resources at 541-###-####
* For position questions contact Carla Arciniega Henrici, ...@lanecc.edu.
How to monitor your application
* Enter ...@lanecc.edu into your Safe Senders list. Notifications will be sent toward the end of the search process.
* Visit your Employment Opportunities account. The main page will show your status in the search.
Positions close at 9:00 pm PST on closing date.
Transcript Instructions:
Transcripts are required
* In order to be considered for the position unofficial or official transcripts must be provided.
* If you have obtained a degree higher than the required education for this position, then unofficial transcripts are required to ensure an accurate salary placement is conducted.
Attach under Optional Document , fax, email, deliver or mail to:
Lane Community College
Dept. of Academic & Student Affairs
Attn: Carla Arciniega Henrici
Building 3 / Rm 219
4000 E 30th Ave
Eugene, OR 97405
Email: ...@lanecc.edu
College and Division Information:
College Information
The goal of Lane Community College is to help students achieve their dreams and transform lives through learning. The faculty and staff are dedicated to helping students succeed. Lane Community College partners with businesses in the community to help shape the current and future workforce.
Lane Community College is a learning-centered community college that provides affordable, quality, lifelong educational opportunities.
History
Lane Community College was founded in 1964 by a vote of local citizens, and the main campus opened in 1968. The college was a successor to the Eugene Technical-Vocational School that was founded in 1938. Lane Community College has received many awards and accolades for its innovative programs and high-quality instruction. The college is a member of the League for Innovation in the Community College.
One of the advantages of working at Lane Community College is living in the area. Lane's main campus is in Eugene, a city known for its quality of life and for being the home of the University of Oregon. Eugene is home to more than 153,000 people and neighboring Springfield has more than 57,000 residents comprising the second-largest population center in the state. Eugene and Springfield are nestled in the Willamette Valley between the Pacific Ocean and the Cascade Mountains. Some peaks in the Cascade Range can be seen from the main campus. The area's scenic mountains, forests, rivers, lakes, and coastline offer many opportunities for outdoor adventures or for just sitting back and enjoying the view. See what's new Eugene, Cascades & Oregon Coast.
Union Association: