Title: Events Coordinator (Part-time)
Pay Rate: $25/hr
Job Type: 6+ month contract
Duration: Jan - July 2025
Shift(s): Mon - Fri, 20-25 hrs/week
Location: Palo Alto, CA 94305 Hybrid
Job Code: JPC-10720/1377849 Tekberry is looking for a highly qualified and motivated individual to work with our client, a world-class university and research center. As a W2 employee you will have access to health benefits.
Benefits include health, dental, and vision (eligible on the 1st of the month following your start date).
Job Description: The CME Event Coordinator is responsible for the end-to-end planning and execution of CME events, ensuring high-quality live in-person and virtual activities delivery. This role involves logistics management, vendor coordination, budget tracking, and effective communication with diverse stakeholders. Candidates must reside within a reasonable driving distance from the University and thrive in a collaborative, fast-paced environment. Shift time may vary based on the activities assigned. Occasional evening or weekend work will be required. May involve travel to off-site locations for events.
Responsibilities: - Plan and manage CME events, including:
- Live, in-person conferences
- Virtual webinars and activities
- Full-day educational events
- Oversee event logistics such as registration, attendee tracking, presentation material preparation, and pre-and post-event evaluations.
- Lead planning meetings with faculty; document action items and decisions.
- Coordinate vendor services (e.g., catering, A/V support, venue setup).
- Provide on-site support during events to ensure smooth execution.
- Research and recommend event locations; evaluate alternatives as needed.
- Track invoices, receipts, and budgets, assisting with monthly reconciliation.
Requirements: - Minimum of four years of relevant experience or combination of education and experience.
- Bachelor's degree preferred; marketing and communication background a plus.
- Demonstrated and recent experience planning and executing events managing the logistics, specifically non-wedding events (i.e., conferences, and seminars).
- Knowledge of Microsoft Office Suite and other online documents.
- Excellent interpersonal, communication, time management, and customer service skills. Must be well-organized and detail oriented.
- Excellent written and oral communication skills
- Demonstrated success in planning events
- Ability to manage shifting priorities and handle numerous time-sensitive projects with multiple deadlines
- Ability to work independently and as part of a team
- Demonstrated ability in problem-solving, taking initiative, judgment, and decision-making
- Excellent interpersonal, communication, time management, and customer service skills. Must be well-organized and detail-oriented
- Knowledge of Microsoft Office Suite and Google Workspace tools.
- Ability to interact with a broad spectrum of contributing groups and customers
TEKBERRY OFFERS A $100 payment FOR REFERRALS! Tekberry, Inc. a Soal Technologies company, is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under all applicable laws. Tekberry, Inc is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE). By submitting your resume, you are explicitly consenting to
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