Position Type: Central Office ProfessionalDate Posted: 12/12/2024Location: Central Office- 191 South East St.Date Available: ASAPClosing Date: Open Until FilledWork Year Calendar and Hours
- 12-month position (244 days / year), 3.5 hours per day
- This is a Grant Funded position through September 30, 2026
- Daily Work Hours: This part-time position offers flexible hours designed to support work-life balance, making it an ideal opportunity for individuals seeking to align professional responsibilities with personal commitments.
For more information about employee benefits please go to: www.fcps.org/benefits Salary
- Support Salary Scale Grade S15: $35.15 per hour; starting
Under the Fair Labor and Standards Act this position is non-exempt from overtime. Actual salary placement will be in accordance with the salary procedures of the Frederick County Public School System. Please see linked salary scale for the full range Role The Grant Specialist has the primary responsibility for facilitating the grant management process, as well as increasing external funding resources and supporting the grant development process. Essential Functions Reporting directly to the Supervisor of System Accountability, Improvement and Innovative Programs, the Grant Coordinator performs, as a minimum, the following duties: Facilitates the grant management process.
- Interprets federal, state, local, and private funding requirements.
- Develops budgets and accounts for restricted projects and related general fund accounts.
- Monitors grant expenditures to ensure that funds are spent in accordance with the approved budget, in a timely manner, and in compliance with the funder's guidelines.
- Submits budget amendments to funding agencies.
- Assists with program and financial audits.
- Ensures that indirect costs are appropriately budgeted and recovered for restricted projects.
- Supports the completion of evaluation documents and program progress reports.
- Prepares reports and other documents for approval of grant awards by the Board of Education.
- Assists with project evaluation.
- Assists with monitoring project activities to ensure compliance with approved grant applications.
Increases external funding resources.
- Monitors funding sources and reviews publications and websites for funding trends and opportunities.
- Ensures that appropriate school and central office personnel are aware of external funding opportunities.
- Cultivates and solicits major gifts from local businesses and families to benefit system goals and priorities.
Supporting the grant development process.
- Assists with writing competitive grant applications.
- Coordinates with schools, central office, and community partners to determine adequate funding levels in grant budgets.
- Recommends adjustments to the FCPS grant application guidelines.
- Participates in technical assistance meetings at federal, state, and local levels.
- Participates, as requested, on MSDE review panels, sharing groups, etc.
- Regular and predictable attendance.
Performs other duties consistent with the scope and nature of the position. Required Qualifications Education/Training/Experience
- Associate's Degree with coursework in business administration.
- Experience with the grant writing, management process, and financial recordkeeping procedures.
- Minimum of three (3) years of successful grant management experience.
- Combinations of education, training, and experience which provide sufficient knowledge to perform effectively in the position may be considered.
Certifications/Licenses None. Knowledge/Skills/Abilities
- Knowledge and use of culturally responsive practices.
- Demonstrated knowledge of trends in federal grant management.
- Advanced technical skills in grant writing/grant development.
- Knowledge of and ability to analyze grant procedures, guideline, and requirements.
- User knowledge of computerized information systems.
- Proficiency in Microsoft Word, Excel, Access, PowerPoint, and Google.
- Ability to make decisions independently based upon experience, judgment, and established departmental procedures and policies.
- Advanced verbal and written communication and human relations skills.
- Ability to handle confidential and highly sensitive information in a professional manner.
- Ability to build trust and maintain relationships.
- Management and organizational skills that show an ability to prioritize, work under time constraints, and demonstrate flexibility in an environment of multiple tasks and shifting priorities.
- Regular and predictable attendance.
- Capable of performing the essential functions of the position with or without reasonable accommodations.
Physical Requirements
- Ability to speak in an understandable voice with sufficient volume to be heard in normal conversation and on the telephone and in addressing groups.
- Ability to travel to school and other local locations, as well as state meetings, sometimes with little notice.
- Ability to maintain emotional control under stress.
- Ability to spend long hours sitting.
- Ability to reach with hands and arms.
- Sufficient manual dexterity to grasp, handle, manipulate, and/or feel objects and use office technology.
- Sufficient mobility to move about the work area.
- Sufficient vision to read and comprehend printed materials, see distant objects with clarity, and identify and distinguish objects.
- Sufficient hearing to hear and comprehend conversations in person and on the telephone, as well as distinguish sounds up to twenty (20) feet.
- Occasionally climb or balance.
- Occasionally stoop, kneel, crouch, or crawl.
- Occasionally lift five to ten (5-10) pounds.
Work Environment Moderate noise (examples: office environment with computers, printers, and telephones; regular conversations within offices, cubicles, hallways, and conference rooms; meetings one-on-one, in small groups, and large settings, etc.). Preferred Qualifications Education/Training/Experience
- Bachelor's Degree in business administration or related field.
Certifications/Licenses None. Knowledge/Skills/Abilities
- Demonstrated knowledge of public education, school systems, and related funding concerns.
- Thorough knowledge of federal, state, and private source grant resources.
FREDERICK COUNTY PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER THIS JOB DESCRIPTION HAS BEEN WRITTEN TO INDICATE THE GENERAL NATURE AND LEVEL OF WORK PERFORMED BY AN EMPLOYEE HOLDING THIS POSITION. IT IS NOT WRITTEN TO INCLUDE OR BE INTERPRETED TO INCLUDE A COMPREHENSIVE INVENTORY OF ALL DUTIES, RESPONSIBILITIES, AND QUALIFICATIONS REQUIRED OF THE EMPLOYEE. NOTHING IN THIS DESCRIPTION RESTRICTS MANAGEMENT'S RIGHT TO ASSIGN OR REASSIGN DUTIES AND RESPONSIBILITIES OR ADD REQUIRED QUALIFICATIONS AT ANY TIME.