Location: Carlisle,PA, USA
To perform varied administrative functions in a timely manner to assure efficient operation of the mail room and to act as liaison with other county agencies and/or departments.
Position Information:
Position Code: CM3005
Department: Commissioners
Sub-Department: N/A
Pay Grade: 101
FLSA Status: Non-Exempt
Employment Status: Part Time
Schedule: Monday - Friday 12:30pm - 4:30pm
Reports to: Office Manager/Deputy Chief Clerk
Supervises: None
Current Cumberland County Employees will follow the County Promotion/Demotion policy.
Essential Job Functions:
* Serves as the point of contact with all couriers daily for the United States Postal Service, Federal Express, United Parcel Service, and DHL Express. Responsible for signing for receipt of deliveries, recording on the log sheet, and notifying departments. Also signs for receipts of certified mail.
* Sorts incoming mail daily from USPS and places mail in each department's mailbox. Requires knowledge of County-wide operations and good organizational skills. Also, logs and processes incoming Federal Express and UPS packages.
* Processes outgoing mail daily for all departments using Pitney Bowes mail machine. Often processes bulk mailings requiring the ability to work in a fast-paced environment to meet deadlines.
* Processes outgoing Federal Express and UPS packages using the online account with both organizations.
* Responsible for tracking and logging time worked by substitute personnel for the mail room and reporting the information to the office manager in a timely manner. This information is used by the Finance Department to track indirect costs.
* Generates monthly reports from the Pitney Bowes mail machine to report to finance so each department is charged for postage per usage.
* Attends meetings, training and seminars as required.
* Assists staff with work duties as needed.
* Performs other job-related duties as required.
Qualifications:
Education:
* High school diploma or equivalent plus, some clerical and computer training required.
Work Experience:
* 1-3 years of related work experience, preferably in an administrative or mailroom position or any acceptable combination of experience and/or training