Position: Part - Time Payroll AdministratorPURPOSE: As a Part-Time Payroll Administrator your role will oversee and supervise the organization's payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. This is a collaborative role that will work cross-functionally with HR and Accounting. Pink Taco is a FUN, FAIR, HONEST, HARDWORKING, UNPRETENTIOUS AND UNCOMPLICATED company with a passion for hospitality, and service. DUTIES AND RESPONSIBILITES: Some key areas of responsibility include, but are most certainly not limited to:
- Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
- Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
- Prepares and maintains accurate records and reports of payroll transactions.
- Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices multi-state (CA, FL, NY, DC & MA)
- Facilitates audits by providing records and documentation to auditors.
- Identifies and recommends updates to payroll processing software, systems, and procedures.
- Stays abreast with laws regarding changes in pay, taxes, etc.
- Process (non-exempt and exempt) payroll for employees accurately and on time with our HRIS platform UKG.
- Compliant with OT, Tip Credit & Spread of Hours calculations.
- Performs other duties as assigned.
PAYROLL ADMIN TASKS:
- Calculate and process payroll deductions, such as taxes, benefits, and garnishment.
- Responsible for year-end payroll activities, including W-2 processing.
- Generate reports and analyze data to inform data-driven decisions.
- Fills out unemployment claims, files and sends it through the mail if needed.
- Completes mass updates in UKG to adjust hourly pay rate multistate (CA, FL, NY, DC, & MA).
- Record Keeping audits and filing.
- Processes updates in UKG for employee's work location when transferring from state to state.
- Tip Calculation
- Process 401K Calsavers contribution (CA only)
- Set up garnishments in UKG
- Set up commuter Benefits deductions
- Set up shoes for crew's deductions
- Submit tax payments
- Generate reports
- Process Off-cycle payroll to be paid through live checks or Direct Deposit through UKG
- Process new hires in the Benefits plan
- Reconcile Payroll prior to submitting it in UKG
- Ad-hoc payroll audits (PTO/ Sick/ Uncompensated, Compensated leave, etc.)
- Set up new positions, earning codes, and deductions.
- Assisting employees with HRIS (login, password reset, training).
QUALIFICATIONS AND SKILLS:
- Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
- Excellent organizational skills and attention to detail.
- Strong analytical and problem-solving skills.
- Strong supervisory and leadership skills.
- Proficient with Microsoft Office Suite or related software.
- Proficient with payroll software.
- Bachelor's degree in Accounting, Business Administration, Human Resources, or related field.
- Three to five years of related experience required.
PERKS AND BENEFITS At PINK TACO:
- Hourly rate ranging from $25 - $35
- Employee Discounts in our Restaurants
- Summer Perk - Work from home two Fridays a month
- Snacks in the office
WORKING CONDITIONS: The working conditions described below are representative of those a team member encounters while performing the essential duties and responsibilities of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties and responsibilities of this job.
- Small to medium office or shared workspace
PHYSICAL REQUIREMENTS: Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and carry small parcels, packages, and other items, to walk short distances, and have the ability to sit and stand for periods of time.
- Must live in New York
- Three times a week in the office
DISCLAIMER: This job description is a summary of the duties which you as a Part -Time Payroll Administrator are expected to perform in your normal course of work. It is by no means an all-inclusive list but is merely a broad guide to expected duties. You should understand that a job description is neither complete nor permanent; it can be modified at any time with or without notice.