Join the Premier Team at Shaheen Chevrolet as a Parts Administrative Assistant! Are you detail-oriented, organized, and looking to join a dynamic team at the leading dealership in Mid-Michigan? We are seeking a Parts Administrative Assistant who will play a crucial role in managing the administrative functions of our parts department. Key Responsibilities:
- Ensure proper control and management of parts administrative functions.
- Verify that credits are received for returned parts.
- Match purchase orders with invoices, approve, and forward to the accounting office.
- File company copies of parts counter invoices accurately.
- Organize, verify, and provide payment follow-up for damage claims, shortage claims, General Motors parts subsidy programs (e.g., Bump the Competition, Overpower claims), sheet metal repair claims, and core returns.
- Maintain thorough documentation and ensure timely submission of claims and payments.
Qualifications: Dealership experience preferred.
- Education: High school diploma or GED, or one to three months of related experience/training; or an equivalent combination of education and experience.
- Language Skills: Ability to read, interpret, and communicate effectively in relation to safety rules, operating and maintenance instructions, procedure manuals, and invoices. Strong written and verbal communication skills.
- Mathematical Skills: Proficiency in calculating figures and amounts such as discounts, interest, commissions, and percentages.
- Reasoning Ability: Strong common sense and problem-solving skills to carry out instructions and handle various standard situations.
- Certifications: Must have a valid Driver's License.
Why Join Shaheen Chevrolet?
- Schedule: Monday-Friday 9:00am-5:00pm
- Benefits Package: Enjoy a comprehensive benefits package including medical, dental, vision, disability, life insurance, and a 401K with employer match! Benefits start the first day of the month following 30 days of service. Also included is paid time off for vacation, sick, personal, and Holidays!
- Career Advancement: Opportunities to grow within the premier automotive hub.
As the top dealership in Mid-Michigan, we pride ourselves on providing exceptional customer service and a supportive work environment. This is an excellent opportunity for someone looking to grow their career in the automotive industry with a team that values dedication and excellence. Apply today and become part of a winning team!SUMMARY Assures proper control of parts administrative functions. ESSENTIAL DUTIES include the following. Other duties may be assigned. Ensures that credits are received for returned parts. Matches purchase orders and invoices, approves, and forwards to accounting office. Files company copies of parts counter invoices. Submits, organizes, verifies and provides payment follow up for damage claims. Submits, organizes, verifies and provides payment follow up for shortage claims. Submits and provides follow up for General Motors parts subsidy programs, for example; Bump the Competition program and Overpower claims. Submits, organizes, verifies and provides payment follow up for Sheet Metal Repair claims. Submits, organizes, verifies and provides payment follow up for core returns. MARGINAL DUTIES include the following. Other duties may be assigned. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals, invoices and material return processes. Ability to write routine reports and correspondence. Ability to speak effectively to customers, vendors, suppliers, and employees of the organization. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. CERTIFICATES, LICENSES, REGISTRATIONS Valid Driver's License PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, and explosives. The noise level in the work environment is usually moderate.