Location: New York,NY, USA
NYU GROSSMAN SCHOOL OF MEDICINE is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.
POSITION SUMMARY: We have an exciting opportunity to join our team as a Contracts Assistant. In this role, the successful candidate will support the Senior Manager, Contracts in Technology Opportunities & Ventures (TOV) and provide essential administrative and data input functions. Primary responsibilities will be to serve as the outward point of contact for NYU investigators to assist in the completion of contracts requests and ensure the process starts in a timely manner. This includes daily use of the Wellspring Sophia system in conjunction with the Sr. Database Analyst. This is an essential position for efficient processing of the agreement portfolio.
JOB RESPONSIBILITIES:
· Takes initiative and ownership of all inbound agreement requests. Manage intake process, including review of intake form for sufficiency, creation of new records for each new matter, assignment of each new matter to a Contracts Team Member, maintenance and update of records as needed, closing out records upon execution or termination, and ensuring accuracy of all records in the database. Follow-up with faculty and study teams as needed.
· Work closely with the Sr. Database Analyst harmonizing input data and correcting historic data variability, focusing on agreement records.
· Develop database report algorithms from team supplied requirements. Run periodic and ad hoc reports for team members as requested.
· Provide acknowledgement of submission and periodic updates to internal customers regarding the progress of agreements. Primary contact for faculty requiring assistance with record requests.
· Manage record closeout process, including related communications with Finance where applicable. Communicate execution to required internal stakeholders and counterparties.
· Acts as subject matter expert for contracts administration-related issues.
· Provide editorial/ proofing review of agreements at finalization stage to ensure the accuracy of data captured.
· Maintain TOV agreement template library and related updates under the Team Lead¿s direction.
· Participates in system administration and implementation of new technical solutions to improve workflow and efficiency of the Contracts Team.
MINIMUM QUALIFICATIONS: To qualify you must have a BA or BS degree; Paralegal Certificate a plus. 3-7 years minimum of related experience, preferably related to contracts database administration or intellectual property administration. Advanced proficiency in productivity software.
Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal EEO is the law poster or visit for more information. To view the Pay Transparency Notice, please click here.
Required Skills Required Experience