Location: Alamogordo,NM, USA
* -- The hourly rate advertised represents Step 1 through Step 10 on the pay table.
The hourly rate offered depends on qualifications. ---
Under general supervision, performs daily work assignments for the Accounting/Payroll Division of the Finance Department in accordance with the Employee Manual, Department Policies and Procedures, City of Alamogordo Ordinances, and any applicable State or Federal authority.
Required:
* HS Graduation or its equivalent;
* Two (2) years experience in payroll and benefits administration or similar financial function in a large or high-volume organization or municipal environment; or
* Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities; and
* Must successfully pass a basic payroll test that will be required as part of the recruitment process.
Desired:
* Two (2) or more years of experience with governmental payroll.
* Experience with timekeeping and payroll software.
* College-level accounting classes.
* Certified Payroll Professional Certification.
* Coordinate and work as an effective team with the other Payroll Accounting Technician to share and rotate work; work together as a check and balance for each other's work for accuracy and compliance; be co-responsible for the quality and quantity of payroll efforts by solving routine problems, sharing relevant information, and training where necessary;
* Co-responsible for all aspects of the bi-weekly payroll for 350+ employees;
* Maintain and administer computerized payroll files and software, including the initial setup of various codes;
* Compile and prepare financial, statistical, and operational reports as required;
* Compile annual payroll expense budget estimates for the City's fiscal year budget;
* Monitor and ensure compliance with payroll regulations and procedures & policies and remain informed of current payroll issues;
* Research, recommend, and implement payroll-related activities to achieve departmental objectives;
* Assist in the reconciliation of various payroll reports to the general ledger;
* Prepare, reconcile, and distribute W-2 forms and processes tax records and reports, including 941 deposits, state unemployment, retirement, workers' compensation, etc.;
* Review payroll timesheets for accuracy;
* Inform the appropriate party when records do not comply with the City of Alamogordo policies and FLSA regulations;
* Prepare final payroll, print paychecks, and prepare and submit electronic direct deposit file;
* Track, reconcile, and remit payment for complex insurance billings, payroll taxes, and benefits;
* Calculate and maintain court-ordered garnishments or other employee withholdings and remit payments as required;
* Input liability payment information for posting to accounting records;
* Calculate retroactive pay and process payment as needed;
* Calculate termination pay and process payments based upon various organizational policies and guidelines, collective bargaining agreements, and associated state or federal requirements;
* Perform account analysis and account reconciliation;
* Maintain payroll filing system and records;
* May perform a bank run as assigned;
* Respond to employee questions regarding payroll-related issues, and assist in completing appropriate forms;
* Monitor, review, and update spreadsheets to track employee non-cash fringe benefit payroll records;
* Perform employee system maintenance for tax allocation as required;
* Review and maintain spreadsheets to track unemployment compensation claims paid;
* Collect proper authorization for charges and initiate payment or process refund requests as required;
* Provide and compile fiscal information for outside auditors;
* Perform monthly audit of departmental timekeeping systems to ensure compliance with City of Alamogordo payroll guidelines;
* Provide timekeeping system training and time entry assistance to City departments;
* Assign and maintain user accessibility of the timekeeping system as required;
* Sort payroll checks and supporting documentation for distribution;
* Verify proper payroll information is reported to the grantor for reimbursement of funds;
* Update control spreadsheets with the latest payroll information;
* Distribution of mail as needed;
* Contribute to a high-quality work culture through participation in training and mentoring to develop skills, including safety-related training and skills;
* Interacts professionally and provides excellent customer service to all levels of City staff and citizens to ensure high operational and service standards; and
* Performs duties in accordance with the Employee Manual, Department Policies and Procedures, City of Alamogordo Ordinances, and any applicable State or Federal authority.
OTHER IMPORTANT DUTIES
* Maintain the confidentiality of information obtained during the performance of duties.
* Performs such other duties as may be assigned.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
* Payroll procedures and reporting requirements;
* Tax filing and payment requirements;
* Generally accepted accounting principles; and
* Insurance and other benefit programs.
Skill/Ability to:
* Demonstrate proficiency in both oral and written communication; understand and follow instructions;
* Perform tasks and other daily activities in a positive and professional manner alongside employees of varied backgrounds and personalities;
* Attend work, as scheduled and on a regular basis, to effectively perform the position's essential duties and responsibilities;
* Exercise common sense and good judgment in the performance of essential duties;
* Read and interpret laws and regulations governing payroll operations;
* Handle confidential employee and administrative information with tact and discretion;
* Learn, interpret, and apply city and personnel policies, procedures, and collective bargaining agreements;
* Apply generally accepted accounting principles;
* Calculate figures and amounts such as salaries, discounts, interest, commissions, proportions, and percentages; analyze data, and maintain a high standard for accuracy and efficiency;
* Prepare reports neatly and accurately; work independently and meet stringent deadlines;
* Operate standard office equipment, including computers using standard payroll, word processing (Word), spreadsheet (Excel), and data inquiry software; and
* Demonstrate Proficiency in using office equipment, including personal computers, ten key calculators, telephones, copy machines, fax machines, and postage machines.
* Work is typically performed in an office setting;
* Daily tasks require both sedentary and physical labor that includes, but is not limited to, standing, walking, bending, squatting, turning, lifting, driving, and long periods of sitting;
* May be exposed to adverse weather conditions while conducting tasks outside the office environment in tasks such as the bank run;
* May be subject to repetitive motion while using a personal computer, file sorting, and telephone use;
* Lift and/or move items weighing up to fifty (50) pounds; lifting any object greater than fifty (50) pounds by a single individual is prohibited. Lifting objects, materials, or equipment weighing more than fifty (50) pounds requires the buddy system or the use of devices designed to assist with lifting or moving. Proper lifting techniques shall be used when lifting items of any weight.