Location: Springfield,IL, USA
Agency: Department of Healthcare and Family ServicesPosting ID: DF42680BPIS: 11537Class Title: OFFICE ASSOCIATE - 30015Skill Option: KeyboardingBilingual Option: NoneStart Date: 11/04/2024Closing Date: 11/20/2024Salary: Starting salary range $3,852-$5,046 Month / Anticipated non-state $3,852/monthJob Type: SalariedCategory: Full TimeCounty: SangamonNumber of Vacancies: 1Plan/BU: RC014This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.Posting Identification Number DF42680Job Description:The Department of Healthcare and Family Services, Division of Finance, Bureau of Fiscal Operations is seeking to hire an Office Associate. This position types a variety of confidential, complex, specialized correspondence, payroll bulletins, monthly activity reports, bi-monthly production schedules and project requests for system changes and/or enhancements design formats and documents. The Office Associate also receives, opens, sorts, reviews, and distribute all incoming mail to unit staff; greets visitors and answers and screens incoming calls before forwarding to professional staff; and develops and updates the logging system for the receipt of hard copy and microfiche reports and for receipt of certifications of timeroll entries from all Department time reporting administrators.HFS values employees with different backgrounds, life experiences, and talents.Employees receive a robust benefit package including:Monday-Friday work scheduleFlexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)Health, Life, Vision, and Dental InsurancePension PlanPaid Parental LeaveDeferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)Employees earn (12) paid Sick Days annually.New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.Employees earn (3) paid Personal Days annually.(13-14) paid holidays annually (based on start date)If you are seeking a new opportunity, and this position appeals to you, please apply today!At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.Why Work for Illinois?Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger—something that touches the lives of every person who calls Illinois home.No matter what state career you're looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Job DescriptionUnder direction, serves as a Payroll Administration Clerk for the Department of Healthcare and Family Services, Division of Finance, Bureau of Fiscal Operations by keyboarding a variety of confidential, complex, specialized correspondence, payroll bulletins, monthly activity reports, bi-monthly production schedules and project requests for system changes and/or enhancements design formats and documentsReceives, opens, sorts, reviews, and distributes all incoming mail to unit staffGreets visitors and answers and screens incoming calls before forwarding to professional staffDevelops and updates the logging system for the receipt of hard copy and microfiche reports and for receipt of certifications of timeroll entries from all Department time reporting administratorsEstablishes, examines and updates multiple filing systems for the maintenance of all agency employee payroll records, including a variety of personnel transactions, timekeeping and payment transactionsIndependently monitors inventory and requisitions for office supplies and equipment for efficient operations of the unitPerforms other duties as required or assigned that are reasonably within the scope of the duties enumerated aboveMinimum QualificationsRequires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experienceRequires the ability to keyboard accurately at 45 words per minuteConditions of EmploymentRequires completion of a background check and self-disclosure of criminal historyRequires the ability to utilize and maintain state issued equipment such as a laptopThis position is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. This job may require a good deal of walking or standing or involves sitting most of the time with some pushing and pulling of arm or leg controlsThe conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.Work Hours: Monday - Friday 8:30am - 5:00pmWork Location: 2200 Churchill Rd, Springfield, Illinois, 62702Agency Contact: ...@illinois.govPosting Group: Office & Administrative SupportThis position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).APPLICATION INSTRUCTIONSUse the “Apply” button at the top right or bottom right of this posting to begin the application process.If you are not already signed in, you will be prompted to do so.State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.If you have questions about how to apply, please see the following resources:State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job AidNon-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:...@SIL-P1...@SIL-P1.ns2cloud.com