Location: Colton,CA, USA
Definition
The City of Colton is seeking
a payroll professional to fill one (1) vacancy.
The recruitment has been updated to Open Continuous, and
will close when the position is filled.
DESCRIPTION:
Under the direction of the Finance Manager, performs a wide variety of complex administrative and analytical support related to payroll and payroll accounting; responsible for payroll budgeting and confidential labor negotiations salary and benefit data analysis and projections; ensures compliance with external reporting requirements; maintains, develops and analyzes payroll statements and records; and oversees and participates in performing a variety of payroll functions utilizing a complex computerized payroll system.
DISTINGUISHING CHARACTERISTICS:
This is a journey level classification within the Payroll job series responsible for maintenance of the payroll module. Successful performance requires a thorough knowledge of payroll and governmental accounting procedures and the ability to exercise sound independent judgement. The Payroll Analyst class is distinguished from the Payroll Technician I/II by the level of discretion and independent action and knowledge of the City's payroll system, processes, and complexity of work assigned.
SUPERVISION EXERCISED:
Exercises technical and functional supervision over technical payroll staff.
Essential Functions
EXAMPLES OF ESSENTIAL FUNCTIONS:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
* Performs the full array of payroll and payroll accounting duties as Payroll Analyst including the processing, review, calculation, and recording of payroll, payroll-related financial records, and related transactions in the municipal accounting and payroll system.
* Oversees and prepares bi-weekly payroll processing in accordance with various Memorandums of Understanding (MOUs), employment contracts, and Federal and State regulations.
* Responsible for maintenance of the payroll system and employee pay records; reconciles the payroll to the general ledger; reconciles the payroll to CalPERS reporting.
* Identifies and troubleshoots payroll-processing problems and coordinates efforts to resolve issues and improve ongoing operations.
* Thoroughly analyzes and researches payroll issues, collects data sufficient to support conclusions and recommendations. Completes the analysis consistent with established deadlines.
* Formulates payroll policies, procedures, and controls to comply with Federal, State, and local regulations, City policies, and Generally Accepted Accounting Principles (GAAP).
* Prepares required State and Federal reports as well as other payroll-related reports and reconciliations for CalPERS and other governmental agencies.
* Oversees and audits time entered and departmental approvals for timekeeping process to ensure compliance with FLSA, MOU, and all other applicable laws and regulations.
* Perform internal audits of various payroll areas and prepare materials for the annual financial audit.
* Assists in the payroll budgeting process for the annual and mid-year budget process to include an analysis of salary and benefit projections.
* Provides assistance in compiling and analyzing salary and benefit information for the labor negotiations process.
* Read and apply provisions of City rules and regulations, employee MOUs, and CalPERS contracts.
* Interprets and stays current on regulations, with respect to deductions and tax and other payroll implications, regarding FLSA, State and Federal taxes, CalPERS, and other payroll-related state, federal, or contractual regulations and requirements.
* Assist departments and staff in interpreting and applying payroll and benefit laws, rules, regulations, union contracts, policies and procedures.
* Work with Payroll Module software vendor to identify and resolve problems.
* Verify, reconcile, and process W-2's.
* Assists in the preparation of payroll-related information for investigations, annual and periodic reports, worksheets for City Management, and participates in special projects, as assigned.
* Maintain prompt and regular attendance.
* Performs other related and peripheral duties as required and necessary for the successful performance of this job classification.
Qualifications
TRAINING AND EXPERIENCE:
A typical way to obtain this knowledge and abilities would be:
Education: A bachelor's degree from an accredited college or university in Business Administration or closely related field is required.
AND
Experience: Two (2) years of directly related experience in payroll, preferably in a municipal setting.
SPECIAL REQUIREMENTS:
* Must possess an acceptable financial history.
* Possession of a valid California Class C driver's license issued by the California State Department of Motor Vehicles and good driving record.
Additional Information
Recruitment and Selection Process
Interested and qualified candidates are encouraged to apply at www.governmentjobs.com as soon as possible. Applications will be reviewed. Candidates that possess the knowledge, skills and abilities that best meet the city's needs will be invited to participate in the oral board interview process. Candidates that successfully pass the interview will have their name certified to an eligibility list good for one (1) year. This list will be used to make the hiring selection for the current vacancy.
The provisions of this announcement do not constitute a contract, expressed or implied, and any provision contained in this bulletin may be notified or revoked without notice.
AA/EOE - The City of Colton encourages the application of bilingual persons, women, minorities, and person with disabilities. We will attempt to reasonably accommodate disabilities upon request.
The Immigration Reform and Control Act of 1986 requires all new employees to verify their identity and eligibility to work in the United States by providing the required documentation.
Positions designated in the Confidential Group receive the following benefits:
* Employees in receiving the following salary increases:
* 7/1/2024 receive a 1.5% salary increase
* Cafeteria Amount for the purchase of medical, dental and vision insurance is $1,625.00/mo effective August, 2024.
* Employees hired on or after July 1, 2017, shall have a maximum cap of $500 for cash in-lieu or for the difference between the medical insurance premium and the cafeteria dollar amount.
* Up to 80 hours per year of vacation accrued for 0 - 5 years of service
* 80 hours of administrative leave (per fiscal year)
* Up to 96 hours of sick leave (8 hours accrued monthly)
* 12 paid holidays (per calendar year)
* 20 floating holiday hours (per fiscal year)
* California Public Employees' Retirement System (CalPERS) for Miscellaneous Members:
Classic Members hired prior to 6/1/2012 benefit level is 2.7% @ 55
Classic Members hired after 6/1/2012 benefit level is 2.5% @ 55
PEPRA Members hired after 1/1/2013 benefit level is 2% @ 62
* CalPERS 4th Level 1959 Survivor Benefit
* City paid short term and long term disability insurance coverage
* City paid life insurance coverage in the amount of $50,000
* City does not participate in the Social Security System
* Tuition Reimbursement - up to $5,000 per fiscal year after passing probation.
* Six month probationary period.
01
Experience: Please provide an overview of your experience processing payroll and benefits, including related reports. What systems are you familiar with? And what was your role in updating financial reporting systems, related to benefits, deductions, salary schedules, special pay and tax code set ups.
02
Experience: Interpreting and applying provisions from various agreements, contracts, ordinances or policies relating to pay and benefits is critical to this position. Have you been involved in any projects to effectuate changes to a payroll system? If yes, what was your role?
03
Credit Check requirement: Due to the nature of this position, it is important for the candidate hired to have an acceptable personal financial history. Do you have any concerns with agreeing to a credit history check?
Required Question
Agency City of Colton
Address 650 N. La Cadena Drive
Colton, California, 92324
Phone (909) ###-####
Website