Job Type Full-timeDescriptionPosition Overview This full-time position will be hybrid in the Agawam, MA home office reporting to the Director of Human Resources. The Harold Grinspoon Foundation is seeking a highly organized and detail-oriented Payroll and Benefits Administrator to join our HR team. Under the supervision of the Director of Human Resources and Chief Financial Officer, this role will be responsible for managing payroll processing and administering employee benefits for over 140 employees and ensuring the smooth operation of our HRIS (Human Resource Information System). This individual will play a crucial role in communicating, engaging, and supporting employees through the payroll and benefits administration processes, and be a resource for employees who have questions or need assistance. RequirementsPayroll Administration:
- Process bi-weekly payroll including wages and overtime calculations, deductions, and tax
withholdings, ensuring timely and accurate payments to employees, while maintaining compliance with state-specific regulations.
- Manage the weekly time reporting process by ensuring accurate and timely employee submissions, verifying timesheet data for accuracy, completeness, and compliance with federal and state laws.
- Prepare payroll journal entries for the general ledger and reconcile monthly benefits billing and payroll to the general ledger.
- Administer payroll-related taxes, filings, and reports (W-2, 1099, etc.).
- Prepare and maintain accurate financial, tax and payroll records and reports for both internal audits and external reporting (e.g. EEO, workers' compensation).
- Coordinate year-end payroll processes, including tax filing, reporting, and audit.
- Maintain accurate payroll records and files with the HRIS, ensuring compliance with federal, state, and local laws.
Benefit Administration:
- Manage the onboarding process for new employees through our HRIS, ensuring all required documentation is accurately completed and uploaded to the HRIS.
- Coordinate and manage the foundation's annual benefits open enrollment process and provide guidance to employees on plan options and deadlines.
- Serve as the primary point of contact for employee benefits inquiries, enrollment changes, and issue resolution for benefits such as medical, dental, vision, life insurance, PFML, disability (short- and long-term), and 401(k).
- Manage leave-of-absence requests and process related documentation accurately and efficiently.
- Maintain strong working relationships with HRIS and benefit program vendors and insurance brokers.
- Coordinate with external vendors (e.g., HRIS, insurance providers) to ensure smooth benefits administration and issue resolution.
- Maintain and ensure the accuracy and integrity of employee information and personnel records in our HRIS including accurate records of employee benefit selections, changes, and cancellations.
- Ensure compliance with benefit plan regulations, including the Affordable Care Act (ACA), ERISA, and other applicable legislation.
Compliance and Reporting:
- Stay updated on federal, state, and local payroll and benefits laws to ensure compliance.
- Prepare and submit payroll-related reports to management as required.
- Ensure timely and accurate filings with government agencies, such as tax authorities and the Department of Labor.
- Support management in pulling required reports and information from the HRIS.
- Assist with audits and respond to any payroll or benefits-related inquiries from internal or external parties.
Employee Communication and Support:
- Provide exceptional customer service to employees regarding payroll and benefits inquiries.
- Maintain and update employee handbook, policies, and benefits documentation as requested.
- Assist in the development and delivery of training materials for new hires on payroll and benefits programs.
- Assist HR department with employee engagement activities, when needed.
Qualifications
- 3-5 years of payroll processing and benefits administration experience.
- Associate or bachelor's degree in human resources, business administration, accounting, or related field preferred.
- Proficiency with HRIS platforms and vendor benefits databases, with a preference for experience in Paylocity or similar HRIS software.
- Proficiency with Microsoft Office products, databases, and web technologies.
- Strong problem-solving skills and the ability to handle sensitive information with confidentiality and professionalism.
- Strong understanding of all pertinent federal and state regulations, filing, and compliance requirements, affecting payroll processing and employee benefits programs.
- Excellent administrative skills, interpersonal skills, verbal and written communication, and attention to detail.
- Detail oriented, analytical, with the ability to balance multiple priorities.
Compensation
- $65,000 to $80,000 annually commensurate with experience.
Benefits
- Health Insurance
- Vision & Dental Insurance
- Flexible Spending Plan
- Short Disability Insurance
- Long Term Disability Insurance
- Life insurance
- 401(k) Plan with Employer Match
- Flexible work schedule policy?
- Paid Sick, Holiday, Vacation, and Personal Time
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at a time.
Location This position is based out of the home office in Agawam, Massachusetts, that requires in-office work 60% of the time. To Apply Please send a resume and cover letter through the careers page on the HGF website. The Harold Grinspoon Foundation is an equal opportunity employer. All qualified applicants are invited to apply.