The Payroll and Benefits Manager is responsible for managing and processing payroll on a weekly basis, ensuring accuracy, compliance, and efficiency across all payroll activities. This role includes oversight of tax filings, benefits administration, and regulatory compliance, in addition to providing timely reporting and support to the management team. This position will work closely with HR and Finance, as well as other departments to ensure the accuracy and integrity of payroll and employee benefits data.
Essential Duties, Roles & Responsibilities
- Review and revise all payroll group registries each week to ensure accuracy and
- consistency across payroll records.
- Process payroll on a weekly basis, ensuring all federal, state, and local regulations are
- adhered to.
- Generate and distribute weekly payroll reports to management, detailing payroll expenses,
- discrepancies, and corrections.
- Manage quarterly tax payments and filings, ensuring on-time submissions and adherence to all applicable regulations.
- Oversee federal, state, and local tax compliance for all payroll processing activities.
- Administer the company's 401(k) plan, including contributions, compliance testing, and
- employee communications.
- Conduct benefits reconciliation to ensure accurate deductions and contributions for health insurance, HSA, and other employee benefits.
- Manage HSA weekly uploads and reports, ensuring compliance with IRS regulations.
- Maintain payroll records and documentation in line with company policies and legal requirements.
- Ensure secure and accurate payroll documentation is maintained and easily accessible for audit purposes.
- Collaborate with the HR department to ensure employee information accuracy, including new hires, terminations, and status changes.
- Respond to payroll-related inquiries from employees and management, providing accurate information promptly.
- Assist with internal and external audits related to payroll processes and documentation, ensuring payroll records comply with audit standards.
Qualifications, Education & Training
- Bachelor's degree in Accounting, Finance, Human Resources, or a related business field.
- 5 years of experience in payroll management, preferably in an HVAC or construction-related environment.
- 5 years of experience in benefits administration, preferably in an HVAC or construction-related environment.
- Extensive knowledge of federal, state, and local rules that impact payroll and benefits, as well as human resources in general.
Skills & Abilities
- Excellent communication skills to effectively respond to employee and management inquiries.
- Ability to maintain confidentiality and handle sensitive payroll information with discretion.
- Proven problem-solving skills with the capacity to troubleshoot payroll discrepancies and implement corrective actions promptly.
- Proficiency in payroll software systems and Microsoft Office, particularly Excel.
- Strong organizational and analytical skills with keen attention to detail.
Equal opportunity employer