Job Details Job Location Corporate Office - Jacksonville, FL Position Type Full Time Job Shift Day Description
Who We Are
At KLS Martin, we offer a unique opportunity to contribute to the success of a dynamic and thriving company whose products are used daily across the world to help surgical patients.
The KLS Martin Group is a worldwide leader in creating surgical solutions for the craniomaxillofacial and cardiothoracic fields. Surgical innovation is our passion, and we are constantly working with surgeons to improve surgical care for their patients. Our product portfolio includes titanium and resorbable implants for reconstruction, innovative distraction devices to stimulate bone lengthening, over 4,000 surgical instruments, and other surgical products designed specifically for CMF and cardiothoracic surgeons.
KLS Martin is an innovative leader in the treatment of CMF deformities and trauma cases. We use Individual Patient Solutions (IPS) by using our proprietary IPS products where CT scans are used to custom design implants that are created specifically for that individual patient. This technology allows our surgeons to provide the best-in-class treatment for their patients.
KLS Martin Guiding Principles
- Established, Privately Held Business Group - Responsive to customers, not shareholders. KLS Martin has manufactured medical products since 1896, and we have sold our products in the United States under the KLS name since 1993. We have always been, and always will be, privately owned.
- Patient Focus - We design products with the patient in mind - CMF, Thoracic & Hand
- Product to Table - Integrated planning, design, manufacturing and distribution process
- Educational Partner - Our primary focus for support is on education
- Inventory Alliance - Inventory management is critical to patient treatment/outcome
- Surgical Innovation is Our Passion - More than just a tagline
What We Offer
- We provide full-time employees with a competitive benefits package, including paid parental leave
- In-house training and professional development opportunities
- A culture of creativity and innovation by drawing on diverse perspectives and ideas to drive surgical innovation
Job Summary
At KLS Martin, we are offering a unique opportunity to contribute to the success of a dynamic and thriving company. The Payroll and Benefits Specialist is responsible for the accurate and timely processing of payroll, as well as assisting with the administration and management of employee benefits programs. This role ensures compliance with federal, state, and local payroll regulations, processes employee wages and benefits deductions, and maintains accurate records for payroll and benefits plans. The Payroll and Benefits Specialist also serves as a point of contact for employees regarding payroll and benefits inquiries, providing excellent service and resolving issues efficiently.
Essential Functions, Duties, and Responsibilities
Payroll Administration:
- Process payroll on a regular schedule, ensuring that all employees are paid accurately and on time.
- Verify payroll data including timesheets, vacation/sick leave accruals, overtime, and other variable pay components.
- Ensure compliance with payroll laws and regulations, including tax withholdings, wage and hour laws, and other applicable federal, state, and local requirements.
- Generate and maintain payroll records for employees, including tax forms, earnings history, and other payroll-related documents.
- Prepare payroll-related reports (e.g., payroll tax filings, journal entries, accruals) for internal and external stakeholders.
Benefits Administration:
- Assist with administering various employee benefits programs such as health, dental, vision insurance, and retirement plans.
- Help to oversee the enrollment, changes, and terminations of employee benefits.
- Participate in facilitating the annual open enrollment process, including communication, education, and processing of benefits elections.
- Coordinate paperwork and work collaboratively with employees related to benefits, 401k retirement plans, workers' compensation, FMLA and ADA.
Compliance and Reporting:
- Staying up to date with labor laws, tax regulations, and compliance requirements related to payroll processing.
- Ensuring all payroll practices adhere to legal standards.
- Ensure compliance with federal, state, and local regulations, including ERISA, HIPAA, and ACA.
- Participate in FMLA and ADA suggestions for leaves of absence/disabilities.
- Prepare required compliance reports and documentation.
- Aid in conducting audits of benefits programs and processes to ensure accuracy and adherence to regulations.
- Serve as a point of contact for employees regarding payroll and benefits inquiries, issues, and claims.
Vendor Management:
- Serves as one of the point of contact for insurance brokers and wellness/benefits vendors.
- Support the HR leadership team with negotiating contracts and renewals.
- Monitor vendor performance and resolve any issues related to benefits administration.
Additional Duties:
- Stay updated on industry trends and best practices related to employee benefits.
- Assist with benefits/payroll-related projects and initiatives as needed.
- Collaborate with other HR team members to support overall HR functions and organizational goals.
The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform.
Qualifications
Educational and Experience Requirements
- Bachelor's Degree required; preferably in Business, HR, or Finance related field.
- Human Resources coursework, PHR, SHRM -Certified Payroll Professional (CPP) preferred
- Minimum three years Payroll experience required
- Minimum two-year Benefit Administration experience required
- Proficiency in HRIS systems and benefits administration software
Knowledge, Skills, and Abilities
- Maintains high integrity and confidentiality of company and department information.
- Able to write and speak clearly and succinctly in a variety of communication settings and styles; can get messages across that have the desired effect.
- Excellent organizational skills and strong attention to detail.
- Adheres to an appropriate and effective set of core values and beliefs
- Uses resources effectively and efficiently
- Strong analytical and problem-solving skills
- Retrieval and Interpretation of Documents
- Ability to quickly learn and adapt to new technologies, tools, and techniques.
- Ability to work both independently and within a team environment
- Must be detail-oriented and have the ability to work independently with exceptional organizational, problem-solving, prioritizing, and decision-making skills.
- Ability to analyze complex issues and effectively recommend solutions.
- Strong attention to detail.
Skill Requirements
- Typing/computer keyboard
- Utilize computer software (specified above)
- Retrieve and compile information
- Maintain records/logs
- Verify data and information
- Organize and prioritize information/tasks
- Operate office equipment
- Advanced mathematical concepts (fractions, decimals, ratios, percentages, graphs)
- Verbal communication
- Written communication
- Public speaking/group presentations
- Research, analyze and interpret information
- Investigate, evaluate, recommend action
- Basic mathematical concepts (e.g. add, subtract)
- Abstract mathematical concepts (interpolation, inference, frequency, reliability, formulas, equations, statistics)
Physical Requirements
- Sitting for extended periods
- Extended periods viewing computer screen
- Walking
- Reading
- Speaking
- Hear/Listen
- Maintain regular, punctual attendance
- Repetitive Motions
- Reaching/Grasping
- Writing
Hazards
- Normal office environment
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
KLS Martin is a drug-free employer