The Payroll & Benefits Specialist is a unique role that supports both Core Specialty Payroll & Benefits with responsibility for providing administrative support in both key areas of the organization. Through on-the job learning and prior experience, the incumbent will apply their knowledge of these areas in day-to-day applications and interactions with internal & external customers. They will assist in the timely execution and support of payroll processing with our external payroll vendor and quickly demonstrate a thorough understanding of our benefit packages to answer employee questions throughout the year with special emphasis during annual open enrollment. This role will also provide support to the Human Resources Business Partner as needed. Key Accountabilities/Deliverables:
- Attends payroll calls throughout the week.
- Ensures payroll database reflects current and accurate information; verifies pay inputs and data changes, entered by HR and payroll vendor.
- Verifies final paycheck after termination includes correct number of hours worked, unused vacation time and benefit deductions.
- Audits and submits invoices associated with payroll and benefits.
- Assist with the timely filing of federal, state withholding and unemployment taxes.
- Assist with new tax jurisdiction set-up
- Assist with the timely production and distribution of W2's.
- Submits payroll and benefits reports to external agencies as requested.
- Conducts new hire orientations, answers benefits and payroll questions.
- Assist with open enrollment process and creating the annual 1094 and 1095's.
- Assist all employees with questions regarding FMLA, short-term and long-term disability and unpaid leaves.
- Assist with shared benefits and payroll email inboxes.
- Assist with the administration of all benefits plans including the retirement plan.
- Advise employees, answer questions, and help enroll employees in benefits plans.
- Maintains confidentiality regarding all HR and payroll functions.
Technical Knowledge and Understanding: - Working knowledge of an HRIS system, Workday preferred
- Working knowledge of money management system, ADP Smart Compliance preferred
- Human Resources experience (Payroll, Benefits or Leave Administration)
- Administrative Assistant experience with a heavy emphasis on attention to detail.
- Project Management skills
- Analytical skills
- Knowledge of Microsoft Products (Excel, Word, Outlook, PowerPoint)
- Excellent communication skills, both written and verbal
- Execution skills (organization and planning, project management, continuous improvement)
- Familiarity with applicable federal and state laws, such as ERISA, COBRA, HIPAA and ACA, pertaining to employee benefits
Experience: - Bachelor's degree in Human Resources, Business, or Management required.
- 1+ years of experience in one or more of the following areas: Payroll, Benefits, Compensation, Leaves, and/or Human Resources.
- Previous experience in Program Management and/or Project Management preferred.
- Experience with multi-state payroll knowledge of state-specific payroll regulations is preferred.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa for this position. #LI-Hybrid At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement. We offer medical, dental, vision, and life insurances; short and long-term disability; a Company-match of 100% of a 6% contribution 401(k) plan; an Employee Assistance Plan; Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program