Payroll and Timekeeping Manager
: Job Details :

Inside the Role The Payroll and Timekeeping Manager oversees and enhances the payroll and timekeeping functions for our US and Canadian operations. This role involves overseeing payroll processing, as well as hourly time keeping processing, ensuring compliance with U.S. and Canadian regulations, as well as leading a large, multi-state team to deliver accurate and timely payroll. This role requires a visionary leader with strong strategic and operational skills to manage both union and non-union employee payroll, optimize timekeeping systems, and drive continuous improvements. The ideal candidate will demonstrate exceptional leadership, foster team development, and spearhead initiatives to improve system efficiency and compliance. The candidate will further have a comprehensive understanding of payroll regulations in both countries and be adept at managing complex payroll and time keeping systems. This role requires an understanding of application, as related to pay topics, of Union Collective Bargaining Agreements. We Take Care of Our Team Position offers a starting salary range of $121,500 - $155,500 USD Pay offered dependent on knowledge, skills, and experience Benefits include annual variable pay bonus program; eligible for the use of a company vehicle; 401k company contribution with company match up to 6% as well as non-elective company contribution of 3 - 7% depending on age.; starting at 4 weeks paid vacation; 13+ calendar holidays; 8 weeks paid parental leave; employee assistance program; comprehensive health care plans and wellness programs; onsite fitness (at some locations); tuition assistance and volunteer paid time off; short-term and long-term disability plans. What You Drive at DTNA Payroll Management/Time Keeping:

• Oversee and manage the end-to-end weekly and bi-weekly payroll process for roughly 24,000 employees across multiple States in the U.S. and Canada, including processing of base salary, bonuses, and relevant deductions for hourly and salaried, contractual, and non-contractual employees. Manage accurate processing of employee rate changes included within 16 union contracts.
• Ensure accurate and timely processing of payroll in compliance with both U.S. and Canadian regulations. Manage accurate processing of W2's and 1099's (U.S.) and T4's (Can). Ensure proper handling of court ordered wage garnishments and remittance to agencies.
• Review/audit and validate weekly, bi-weekly, and special processing of monthly payments, including reconciled hours worked, overtime, deductions, and other withholdings.
• Develop strong working relationships with Operations Management at Plant locations, local union memberships, shop committee members, and Labor Relations teams. Serve as escalation point for all union contract issues regarding payroll and Time & Attendance topics. Prioritize items for change or improvement during union contract negotiations and support efforts for proposed union contract changes related to Time & Attendance that require system or process updates.
• Manage payroll processes that involve cross-border considerations, ensuring compliance with both U.S. and Canadian employment laws.
• Coordinate with HR and finance teams in both countries to align payroll practices with organizational policies.
• Manage complex Payroll and Timekeeping Projects.

2. Strategic Leadership and Team Development:

• Strategic Vision: Develop and execute a strategic plan for payroll and timekeeping that aligns with the company's broader goals and objectives.
• Team Leadership: Lead, mentor, and manage the payroll and timekeeping team, cultivating a culture of high performance, accountability, and professional growth. Supervise, coach, and develop the payroll and time keeping team (approx. 33), providing process guidance, training, goal setting, and performance evaluations. Identify training needs, design development programs, and provide ongoing coaching to enhance team capabilities and effectiveness.
• Team Culture: Promote a collaborative and positive work environment, fostering professional development and growth as well as supporting company driven Diversity, Equity, Inclusion, and Belonging (DEI&B) initiatives.
• Performance Management: Conduct regular performance evaluations, set clear objectives, and provide constructive feedback to team members to drive individual and team success. Manage team members to standardized service levels for responding to employee inquiries promptly and accurately. Assist in resolution and coach team members to confidence in resolving employee pay discrepancies as required, often making decisions to address complex or ambiguous scenarios.

3. Systems and Process Improvement:

• Collaborate closely with IT and HR Technology teams to implement and maintain payroll (Workday) and time keeping (UKG Workforce Management) systems, ensuring efficiency and accuracy of processing. Test and advise on system enhancements/upgrades to ensure accuracy and downstream effects.
• Identify, recommend, and implement improvements to payroll and time keeping processes and technology to enhance overall efficiency. Maintain standard work instructions for payroll and time keeping processes.
• Troubleshoot and resolve payroll/time keeping system issues, coordinating with IT, HR Digitalization, and external vendors as needed.
• Audit, review, approve users access to Workday, UKG Workforce Management, maintaining proper system role securities.
• Identify opportunities for process enhancements and drive initiatives to streamline operations, leveraging technology and best practices to achieve operational excellence.

4. Compliance, Reporting & Documentation:

• Stay informed and educate payroll and time keeping team about U.S. and Canadian payroll regulations, including tax laws, labor laws, and compliance requirements and ensure that regulations are applied appropriately within the HRIS system (Workday).
• Ensure quality of employee transaction flow through; perform verification and extensive check points to ensure quality for downstream payroll, benefit, and payroll funding/ government agency payment processing. Manage appropriate report writing capabilities to perform/audit Payroll functions as well as providing key payroll metrics/reporting to management within HR and other business units.
• Oversee preparation and submission of employee payroll tax filings, corporate filings, reports, and remittances to federal, state, provincial, and local agencies.
• Manage adherence to all relevant labor laws and company policies, including minimum wage, overtime, and employee classification. Ensure adherence to Collective Bargaining Agreements with local and international Unions.
• Conduct regular periodic payroll audits to ensure accuracy and compliance with company policies, collective bargaining agreements, and legal requirements. Answer audit inquiries from both internal and external audit agencies/partners. Ensure proper segregation of duties within payroll processing to mitigate risk and meet audit requirements.
• Create and maintain audits of variable pay, special payments, bonus, phantom share, executive deferred compensation, relocation, car values, and other special programs/payments and coordinate with Compensation on these special payments. Document processes/controls for each program.
• Partner with Accounting to reconcile payroll bank accounts and resolve discrepancies in a timely manner. Ensure mapping and integrations to Daimler accounting system are accurate and performing properly.
• Act as Payroll Internal Controls Systems management expert.
• Report Generation: Produce and analyze comprehensive payroll and timekeeping reports, including labor cost reports, compliance metrics, and trend analyses.
• Documentation Management: Maintain accurate and confidential payroll records and documentation, ensuring compliance with legal and regulatory requirements.

Knowledge You Should Bring

• Bachelor's degree in accounting, Finance, Human Resource Management, Business Administration, or a related field.
• Strong analytical and problem-solving skills with a high attention to detail.
• Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams and stakeholders.
• Ability to handle sensitive and confidential information with integrity.

Exceptional Candidates Might Have

• Minimum of 5 years of experience in multi-state payroll management, with experience in both U.S. and Canadian payroll processing highly desirable.
• Certified Payroll Professional (CPP) designation preferred.
• In-depth knowledge of U.S. and Canadian payroll regulations and compliance requirements as well as labor standards.
• Proven experience in leading and managing a large, geographically dispersed (remote) team.
• Proficiency in payroll software and systems (Workday).
• Proficiency in time keeping software and systems (UKG Workforce Management).
• Experience working with Union Collective Bargaining Agreements

This position is not eligible for relocation support Where We Work This position is open to applicants who can work in (or relocate to) the following location(s)- Portland, OR US YOU MAKE US - YOU MAKE THE DIFFERENCE People are what makes us - everyone makes the difference at Daimler Truck. As one global team, we drive success: from conventional powertrains to the future of sustainable transportation. We build to solve. Constantly pursuing our goals. Our culture. Our daily life. It's your impact that makes the difference. Only together, will we achieve more sustainable transportation, reduce our carbon footprint, increase safety on and off the track, develop smarter technology and financial solutions. All essential, to fulfill our purpose for all who keep the world moving. That's why we rely on each other. We start with listening to your insights, thoughts, and ideas. Let's unleash our collective potential to build our future, progress together and lead with the long view. Because everything you do has an impact. It matters. This is what we call impact Culture. Schedule Type: Hybrid (4 days per week in-office / 1 day remote). This schedule builds our #OneTeamBestTeam culture, provides an unparalleled customer experience, and creates innovative solutions through in-person collaboration. At Daimler Truck North America, we recognize our world is changing faster than ever before. By listening to the needs of today, we're building to solve with cutting-edge solutions in sustainability and future driving technology across electric, hydrogen and autonomous. These solutions, backed by years of innovative success and achievement, continue DTNA's legacy as the undisputed industry leader. Our evolving brand portfolio is second to none, including Freightliner Trucks, Western Star, Demand Detroit, Thomas Built Buses, Freightliner Custom Chassis, and Financial Services. Together, we work as one team towards our envisioned future - building a cleaner, safer and more efficient tomorrow for all. That is what we are working toward - for all who keep the world moving. Additional Information

• Visa sponsorship will only be open to current Daimler Truck North America employees working under an existing U.S. Daimler Truck North America Visa
• All other applicants must be legally authorized to work permanently in the country the position is located in at the time of application
• Final candidate must successfully complete a criminal background check
• Final candidate may be required to successfully complete a pre-employment drug screen
• Contractors, professional services, or other contingent workers should confirm with their local agency if they are eligible to apply for FTE positions
• EEO/Minorities/Females/Disabled/Veterans

Daimler Truck North America is committed to employing a diverse workforce and providing an environment where equal employment opportunities are available to all applicants and employees without regard to race, color, sex (including pregnancy), religion, national origin, age, marital status, family relationship, disability, sexual orientation, gender identity and expression (including transgender and transitioning status), genetic information, or veteran status. For an accommodation or special assistance with applying for a posted position, please contact our Human Resources department at [redacted] or toll free [redacted]. For TTY/TDD enabled call [redacted] or toll free [redacted].