Job Type Full-timeDescription
- Primary duties will include the approval of all weekly and biweekly payroll processing including the payroll preview and final payroll and interacting directly with Paylocity.
- Advises Paylocity all pay related adjustments and updates, such as pro-rations, retroactive payments, stop payments, off-cycle payments, etc. subject to payroll processing timeline.
- Ensure all schedules/deadlines established to effectively and efficiently process payroll are followed.
- Responsible for establishing/maintaining Masterfile Data including employee deductions, benefits, non-benefits, employee pay detail, garnishments, loans and loan balances.
- Provide, verify, and confirm accuracy of prior tax and taxable wages, summary of benefits and enrollment data, special calculations (PTO, 401(k), shift differentials, etc.), time and attendance shift and work rules configuration, employee coding in HR, Payroll and time and attendance, special reporting requirements, chart of accounts information, and benefit accrual details.
- Promptly responds to employee inquiries via telephone and email regarding payroll and benefits administration to answer, steer, or resolve questions and concerns that arise.
- Provides timely and accurate administration of benefits plans to include enrollments, invoice reconciliation, terminations, COBRA compliance, and open enrollment notification
- Coordinates with the HR Department on benefits including open enrollments, renewals, changes, and terminations for benefits programs including medical, life, dental, disability, and 401k
- Performs data entry and maintenance of all company information into Paylocity payroll systems.
- Prepares various payroll, benefits, and other reports as requested.
- Performs reconciliations associated with PTO time, including grandfathered time.
- Distributes any manual pay checks, statements, and Forms W-2.
- Assist in semiannual and annual audits and provide necessary documentation.
- Ensure procedures are done in compliance with firms HIPAA policy.
- Performs general HR administrative duties as needed.
- Assist in month end closing regarding Accounts Payable and RNV reports
- Compile a monthly listing of all RNV over 45 days and explanations
- Ensure all vendor masters reflect the proper shipping and mailing addresses
- Match invoices against PO's and receivers. Check coding, enter bills timely
- Perform special projects such as audit requests regarding BWI and TBC for interim and year end periods
- Perform filing and general administrative tasks as part of Accounts Payable (Assistance from Reception)
- Reconciliation of all vendor statements monthly
- Research and resolve vendor invoice/payment issues
- Prepare monthly rent payments to be approved by Controller
- Email/mail out AR invoices for quarterly storage
- Process Year-end 1099s for subcontractors
Requirements
- Associates degree or experience equivalent in Business Administration/Finance required
- 3+ years HR, Payroll and AP experience
- Experience with online HR, Payroll and Accounting systems is highly preferred
- Developed computer skills including proficiency in Microsoft Word and Excel
- Ability to work effectively within a team environment
- Superior customer service skills, strong analytical skills, excellent organizational skills, and attention to detail
- Thrives in a fast-paced environment and is skilled at multi-tasking
- Reliable and meets all required deadlines
- Personable, a good listener, and able to effectively communicate with all staff and client types through both written and verbal means
- Possesses initiative, is eager to learn, has high energy, and a drive for success
- Works efficiently both independently and as a member of a larger team
- Exhibits a high level of confidentiality and integrity