Position Type: Secretarial/Clerical/Human Resources SpecialistDate Posted: 9/17/2024Location: Central OfficeJob Title: Payroll/Benefits Specialist Date Available: Immediately Description: The Payroll/Benefits Specialist will collaborate with the Business Manager and the Human Resources Specialist to serve our staff of 500+ employees. This role performs payroll functions of considerable complexity utilizing software systems to ensure the timely and accurate processing of all payroll transactions and disbursements for the school district. Qualifications:
- Associate's Degree or equivalent work experience in payroll processing preferred
- Proficiency with Microsoft and Google applications
- Approved fingerprinting and background check (CHRC) from DOE
- Demonstrated ability to communicate effectively, both orally and in writing
- Ability to work independently and with a high degree of accuracy and organization
- Prior experience within a school district setting preferred
REQUIREMENTS OF WORK: - Process biweekly payroll: examine timesheets/forms for accuracy with business office policy and procedure.
- Set up and maintain all software tables relating to location, job, department, employee status, classification, accrual, pay, deduction, overtime and workers compensation.
- Review and update all wages and deductions at the beginning of each school year, contract year and fiscal year.
- Process monthly invoices and reports for benefit programs (MainePERS, health, dental, life insurance, disability insurance, etc.)
- Apply all State and Federal laws and regulations relating to payroll.
- Maintain I-9 records for active and inactive employees.
- Perform all other related duties as assigned.
COORDINATE WITH HUMAN RESOURCES SPECIALIST FOR SUPPORT ON TASKS INCLUDING: - Set up and maintain personnel files.
- Maintain employee packets for all new hires and complete orientation paperwork relating to employment.
- Notify employees of open enrollment for benefits.
- Ensure employees are enrolled in benefits and elected accurately set up in the payroll system.
- Process and maintain records for employee paid time off including FMLA.
- Process and track Workers Compensation, including submission of first report of injury forms and scheduling of appointments for injured employees.
- Complete regular forms/reporting for governmental compliance (FMLA, Worker's Compensation, Unemployment, ACA, etc.)
- Manage staff wellness outreach, staff support and resource management.
- Provide yearly HR Compliance training and oversight to support staff across departments
TERMS OF EMPLOYMENT: Wages and benefits determined under the Central Office Support Staff compensation plan. Maine State Law requires ALL school employees to be fingerprinted and pass a Criminal History Record Check (CHRC). A copy of your CHRC MUST be uploaded as part of your application to be considered. For more information about Maine's Criminal History Record Check (CHRC) requirements, please see the Maine Department of Education website at Application Instructions: Scarborough Public Schools does not accept paper applications or supporting materials through third party recruiting sites. All applications and supporting materials are to be completed via AppliTrack at www.applitrack.com/scarborough/onlineapp, or www.scarboroughschools.org under Employment Opportunities. About Scarborough Public Schools Located on the scenic coast of Southern Maine, six miles southwest of Portland, Scarborough Public Schools provide services to students from kindergarten to adult education practicing its philosophy of offering quality education for all eligible members of the community. Students learn in a positive atmosphere where dedicated educators strive to meet individual student needs throughout the school year and beyond. For more information on Scarborough Public Schools, please see our website at www.scarboroughschools.org