TOWN OF MIDDLETOWN, RI POSITION DESCRIPTION TITLE: Payroll Clerk - School DEPARTMENT: Finance SUPERVISES: N/A JOB GRADE: 8 JOB CLASSIFICATION: Fiscal Clerk - Bookkeeping / Middletown Municipal Employees Association / NEARI POSITION SUMMARY: This position is responsible for generating payroll for Middletown Public Schools which includes all related data input and verifications, on a biweekly basis. The Payroll Clerk accurately processes and maintains payroll records, interfaces with department administrators, performs payroll-related account reconciliations and ensures accuracy of system-generated journal entries. I. ESSENTIAL DUTIES AND RESPONSIBILITIES: The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the class, or it addresses business needs and changing practices. Essential duties may include, but are not limited to, the following:
Maintains and coordinates bi-weekly payroll input process, often interacting with department administrators of the School. Reviews bi-weekly payroll journal entry and payroll liability remittances for payment to vendors, state agencies, and federal agencies. Gains familiarity with Union bargaining agreements and applies respectively to payroll process. Reconciles payroll liability accounts and other payroll-related accounts on a monthly basis. Supports the month-end close process. Assists with preparation of quarterly and year-end tax reporting. Prepares W-2's annually for distribution to employees. Reviews W-4 information for accuracy as input into database. Other tasks as assigned. Cross training on town and school payroll II. NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES: Requires knowledge of general bookkeeping, payroll processes, account reconciliation, and fiscal reporting. Ability to cross-train for similar payroll functions related to the Town. Must be able to work independently to resolve accounting discrepancies. Must have the ability to establish and maintain effective working relationships with co-workers. Must be able to communicate effectively both orally and in-writing. Must possess problem solving and mathematical skills. Must possess the ability to maintain accurate and detailed records. Must possess computer skills including the use of spreadsheet, word processing, and database management applications. III. MINIMUM REQUIREMENTS:
Associates Degree in Business, Accounting or Finance or any equivalent combination of education and experience that would demonstrate the qualifications necessary to perform the duties associated with the position, is required. Must successfully pass a background investigation. IV. PHYSICAL DEMANDS:
While performing the duties of this job, the employee frequently is required to sit, use the computer keyboard and mouse, stand, walk, talk, or hear, use their hands to finger, handle or operate objects, tools or controls, and reach with hands and arms; is occasionally required to climb, balance, stoop, kneel, crouch or crawl and lift/move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. The employee must be able to work in an office environment where the noise level is usually moderate. V. EQUIPMENT USED: Personal computer and peripheral devices, calculator, copy machine, digital camera, telephone, telephone headset, folder, postage machine, and fax machine.
Pay Range: $24.68 - $28.54 per hour