Job DetailsLevelExperiencedJob LocationWadena County Courthouse - Wadena, MNPosition TypeFull TimeEducation LevelAssociate DegreeSalary Range$23.17 - $31.58 HourlyJob ShiftDayPosition DetailsApplications must be submitted by Thursday November 7th, 2024!The Payroll Coordinator coordinates, performs and maintains all County payroll. Responsible to report payroll vendors and makes payments after payroll is complete. provides senior level technical work to coordinate, perform, and maintain all County payroll. This position completes reporting to payroll vendors and makes payment after payroll is complete. Compiles and maintains accounts payables, accounts receivable, and benefits deductions for the Human Resources Department. This position also assists the County Administrator with administrative tasks, including but not limited to administrative support for County Board meetings. Payroll and Administrative Duties and Responsibilities
- Assists the County Administrator in the Human Resources function and labor negotiations and relations, including access and preparing for labor negotiations and employee relations to include but not limited to involvement with discussing union contract administration, accruals, working with insurance providers and third-party administrators on deductions and billings.
- Prepares, processes, and maintains all required payroll records and timesheets, provides direction to backup payroll personnel.
- Prepare and process accounts payable weekly.
- Assists the Human Resources Specialist with open enrollment process, answers employee questions, and meets with employees, as needed.
- Maintains and updates PERA/ ERIS systems.
- Assists with annual audit and works with County accountants to ensure accuracy.
- Maintains accurate wage scales, interprets labor contracts related to compensation, benefits and allowances/ stipends.
- Coordinate with Human Resources Specialist on balancing and submitting all health, life, dental, disability, and various insurance premiums on biweekly and monthly basis for all County employees and retirees.
- Assists in preparing County personnel budget for all departments, including calculating estimated wages, salaries, payroll tax and insurance and other related personnel budget needs.
- Compiles and submits records for annual and quarterly billing to individuals for group insurance premiums paid on their behalf for reimbursement.
- Maintains employee payroll records and monitors and implements employee payroll adjustments.
- Maintain knowledge in payroll related law and practices.
- Performs employee verification to creditors. Completes forms and calculates and remits garnishments on employees.
- Prepares agendas for Board of Commissioner meetings.
- Prepares and maintains the County Board meeting minutes.
- Prepares and posts meeting notices for various committees on the County website or calendar.
- Oversees the postings of Board of Commissioner meetings and minutes to the County website.
- Prepares and sends summaries of minutes to the newspaper for publication.
Employees may be called upon to perform a variety of duties as part of their role with providing Human Resources support to the County. Position RequirementsKnowledge, Skills and Abilities
- Considerable knowledge of the principles, practices and techniques of human resources administration in a public sector setting.
- Knowledge of local, state, and federal laws and policies impacting public sector payroll management.
- Ability to handle confidential information and follow data practices requirements.
- Skill in operating computers and relevant software.
- Excellent communication skills, both oral and written, and interpersonal skills as applied to interactions with staff, officials, vendors, and the general public.
- Analytical ability to select, evaluate and interpret data from several sources and interpret guidelines, policies and procedures.
- Ability to administer operating rules and procedures under management guidance.
- Ability to maintain effective working relationships with a wide variety of internal and external contacts to require cooperation, explanation and persuasion, and complete work that requires enforcement of laws, policies, laws, and procedures.
Education and Experience
- Requires a two- year degree in Accounting or a related field; and two years' relevant experience, or
- Equivalent combination of education and experience.
Equipment and Tools
- Office equipment and technology, including but not limited to Windows based software and payroll software and applications.
Physical and Mental RequirementsThis job typically requires: sitting, standing, walking, feeling, manual dexterity, grasping, talking, hearing, typing, and seeing. There is prolonged exposure to computer keyboards and video screens. This position is generally light-duty and may require the exertion up to 20 pounds of force.The physical demands described here are representative to those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.Working ConditionsWork is performed in an office environment. Travel is required to other facilities, agencies, meetings training, etc.The work environment characteristics described here are representative to those an employee encounters while performing essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.Competencies Common to All County Positions
- Develop, maintain a thorough working knowledge of, and comply with all departmental and applicable County policies and procedures.
- Demonstration by personal example the spirit of service, excellence, and integrity expected from all staff.
- Develop respectful and cooperative working relationships with co-workers, including willing assistance to newer staff so job responsibilities can be performed with confidence as quickly as possible.
- Confer regularly with and keep immediate supervisor informed of all-important matters which pertain to the applicable job functions and responsibilities.
- Represent Wadena County in a professional manner to the public, outside contacts and constituencies.
Wadena County is an Equal Opportunity/ Affirmative Action employer.