Location: all cities,NY, USA
Pritchard Industries is a leading national facilities service company committed to delivering exceptional service to our clients. With a focus on excellence and innovation, we provide a wide range of facility management solutions tailored to meet the unique needs of each client. We are seeking a detail-oriented and experienced Payroll Coordinator to join our team. In this role, you will play a critical part in ensuring accurate and timely processing of payroll and related tasks. You will be responsible for various payroll duties including reviewing and exporting hours out of the Time & Attendance software, weekly payroll processing, handling union reports, Onboarding, and other related administrative tasks as required. This a hybrid position working 3 days on-site and 2 days remote.
Responsibilities:
* Review, audit, and process multi-state payroll for Union, exempt and non-exempt employees
* Preparing monthly union reports
* Ensure compliance with CBAs, union rules, and labor regulations
* Update and process union-specific payroll deductions, including union dues, pension contributions, and other mandated deductions
* Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates
* Oversee new hires onboarding processes
* Track and update sick/vacation time
* Assist with training staff on time keeping, payroll, and onboarding processes
* Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices
* Assist with employee inquiries on benefits contribution/coverage, FMLA, disability, and leave related matters
* Maintain accurate records and documentation related to benefits and leave administration, ensuring compliance with company policies and regulatory requirements
* Participate in HRIS-related projects to streamline and improve efficiency and effectiveness
* Communicate updates, discrepancies, and other issues with the Payroll Corp team
* Assist with Quarter end/Year-end payroll processes
* Collaborate with HR and finance departments to resolve payroll discrepancies and issues
* Maintain accurate payroll records and files in accordance with company policies and regulatory requirements
* Perform other related duties as assigned
Required Skills/Abilities:
* Comprehensive knowledge and experience with Payroll, HR and benefits administration
* Multi-state/multi-union payroll experience highly preferred
* Strong familiarity with laws pertaining to payroll FLSA
* Excellent communication skills, both verbal and written
* Strong analytical and problem-solving skills
* Outstanding focus on detail
* Experience in working in a fast-paced environment
* Proficiency with Microsoft Office Suite (Excel, Word)
* Experience with UKG a plus
* At least 4 years of experience in HR/Payroll is highly preferred
Education and Experience:
* Bachelor's degree in a related field (e.g., Business Management) preferred
Benefits:
* Salary range: $80,000 - $90,000/yr
* Paid holidays and vacation time
* Health Benefits Package
* Ancillary benefits-Life insurance, Long Term Disability, FSA, and Dependent Spending care
* 401K
* Opportunity for growth
* Bonus Pay
EEO Notice:
Pritchard Industries is an Equal Opportunity Employer and will consider all qualified applicants without regard to race, color, creed, genetic information, religion, national origin, ethnicity, gender; gender identity, sexual orientation, pregnancy, childbirth or related medical condition, age, disability, or handicap, servicemember status, relationship or association with a protected veteran, and any other category protected by Federal, state, or local law.