University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play. The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title Payroll Coordinator - Penn Engineering
Job Profile Title Financial Administrative Coordinator
Job Description Summary Penn Engineering's world-acclaimed faculty, state-of-the-art research laboratories and highly interdisciplinary curricula offer an experience that is unparalleled. Innovation and technology drive every program and transform the fundamentals of what future engineers are learning. Under the general oversight of the Director of Payroll Services, the Payroll Coordinator will assume the pivotal role of a subject matter expert, orchestrating seamless student hiring processes within Workday for their designated departments. This encompasses an array of roles, including but not confined to processing Research Fellows, Teaching Assistants, and Research Assistants. Meticulously overseeing all facets of payroll within their department, the Payroll Coordinator is tasked with upholding a customer-centric approach, prioritizing timely processing for every payroll task. The Payroll Coordinator holds the responsibility of setting up temporary workers, teaching assistants, and research assistants, managing high-volume hiring initiatives exceeding 900 hires at the onset of each semester. This payroll coordinator is responsible for all payroll tasks associated with BE and MSE PhD students. This encompasses overseeing the intricate processes of new matric hiring, navigating annual stipend compensation changes, and addressing situations such as LOA/internship stipend pauses and terminations when necessary. Furthermore, as part of their broader duties, all Payroll Coordinators share the collective responsibility of weekly time-sheet approvals, ensuring a streamlined and efficient payroll workflow.
Job Description Job Responsibilities - Oversee the comprehensive BE and MSE Ph.D. new matric hire process, including annual stipend compensation changes, LOA/internship stipend pauses, and terminations as needed. Additionally, manage Teaching Assistant/Research Assistant hires, handling their on-boarding and tracking through department spreadsheets, and setting up Temporary Worker hires.
- Facilitate stipend payments for summer undergrad programs through Penn Marketplace.
- Conduct weekly time-sheet approvals for a diverse group of 2000+ weekly-paid individuals. Provide assistance to SEAS faculty, staff, and student workers, addressing payroll-related issues by offering tip-sheets and reviewing cases.
- Undertake monthly One-time payment processing responsibilities for Research Fellows.
- Serve as a Workday subject matter expert for both weekly-paid staff and students.
- Dedicate efforts to delivering the highest level of customer service to everyone involved.
Qualifications Bachelors degree and 1-3 years of related experience, Masters preferred, or an equivalent combination of education and experience. Experience with Outlook and Workday HCM fundamentals; working knowledge of Excel and Google sheets; strong attention to detail, time management, communication, problem solving, and organizational skills. Optional Skills: understanding of Payroll Reallocations system and of Pennmarketplace PO system.
Job Location - City, State Philadelphia, Pennsylvania
Department / School School of Engineering and Applied Science
Pay Range $20.45 - $31.00 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits - Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
- Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
- Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
- Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
- University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
- Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
- Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
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