Job DetailsJob LocationMeadowlands Area YMCA - East Rutherford, NJPosition TypeFull TimeEducation Level4 Year DegreeTravel PercentageNoneJob CategoryHuman ResourcesDescriptionYou will discover that working at the YMCA is more than just a job, it is a cause. We offer a career with a future and the opportunity for you to grow, not only as a mentor, but as a leader.POSITION SUMMARY:Under the direction and supervision of the Controller and in accordance with the mission and purpose of the YMCA, the Payroll/HR Specialist is responsible to manage all aspects of payroll including the time and attendance system, management of the software, and current payroll tax changes. In addition, he/she will manage the ATS applicant tracking systems and support the Directors with related HR issues. He/she will perform additional tasks as necessary to support HR. He/she will follow the YMCA's mission and standards. He/she will complete all other duties and projects as assigned or required.QualificationsQUALIFICATIONS
- Bachelor's degree in accounting and finance
- 3+ Years professional experience in payroll/HR/ATS/Recruiting
- Nonprofit experience strongly preferred.
- Proficient in payroll software (Paycom strongly preferred) and Microsoft Office)
- Ability to prioritize, multi-task and meet deadlines, while maintaining a high degree of accuracy and diligence
- Ability to exercise discretion, maintain confidentiality and apply independent judgment.
- Excellent verbal and written communication skills, especially as it pertains to financial functions.
ESSENTIAL FUNCTIONS:
- Performs bi-monthly payroll including entering manual time sheets into the system, uploading hours in the system and approving vacation/PTO for Salary exempt employees.
- Manages and updates the payroll software keeping current employee pay rates and departments.
- Supports Meadowlands YMCA employees with questions regarding their paycheck and/or hours worked.
- Completes ad hoc government reporting/state and/or municipal requests for information regarding employee wages.
- Responsible for uploading the bi-monthly drafts for Membership and Child Care and resolving any discrepancies or bounced drafts.
- Enters and journals refunds and credits to proper accounts.
- Ensures W-2 are generated in a timely manner by the payroll company and disbursed to YMCA employees by January 31.
- Assists Directors with completing necessary HR documents including but not limited to, On Boarding, Benefit selection and Termination documents and the ATS system. Posting jobs and recruiting.
- Responsible for monitoring eligibility in the Retirement tracking system. Ensuring that employees meet the National Y Retirement (YERDI) requirements are added to the retirement benefit. Ensuring that monthly reports are sent to the Directors to track hours worked by employees.
- Reviews all Incident reports and forwards as needed to the Broker/Converge. Follows to ensure that claims are reported and processed for Members. Function as a liaison, when necessary, between the Member and the Broker/ and or the HR Consultant.
- Reviews and reports all Workman Compensation claims to both the controller and to the Broker. Ensure that all claims are processed with a claim number and the employee is made aware of the network of providers covered under the WC plan.
- Ensure that background checks are performed prior to the start date and that hours worked are reported back to the Department of Corrections.
- Responsible for centralizing and maintaining Association information for all Volunteers, including name, address, background check information, and log of hours worked by department.
- Ensures that the Association is following the current Personal Policy and Benefit guide handbook as well as ensures compliance with the NJ Alliance Child Prevention Guide.
- Communicates the vision of the YMCA to all staff, volunteers, and community to ensure that they feel the overall mission of the organization.
- Performs other related duties as assigned or as necessary. Remains flexible and adaptable in work schedules and work assignments as defined by departmental and organizational needs.